Your mission:

keep every project moving smoothly — coordinating permits, schedules, subs, invoices, and client updates — so our projects run on rails and our clients feel taken care of. This is a big growth opportunity . You'd be joining early at a company that's scaling, and this role is expected to evolve into a more senior operations leadership position as we grow. If you want a seat where your responsibility (and compensation) expand with the company, this is it. What Your Days Look Like Coordinate permitting — track applications and inspections with Miami-area municipalities, follow up with the right people, and flag anything that could slow a job down before it does Keep projects on schedule — work with our Project Managers to line up subcontractors, inspections, deliveries, and equipment across our active pools, and keep every job's calendar accurate Keep clients in the loop — friendly updates, schedule notices, selection reminders, and change-order paperwork; you're the voice that makes clients feel confident everything's handled Manage invoicing and collections — send progress invoices on time in QuickBooks Online, track payments, and follow up warmly but persistently on open balances Coordinate our subs — confirm crews, keep commitments on track, and route POs and paperwork where they need to go Own our PM software — keep schedules, tasks, documents, and change orders up to date so the system always tells the true story of every project What We're Looking For 3+ years as an office manager or operations coordinator at a sophisticated construction company () Based in Miami, with real experience navigating Miami-area construction processes (required) Comfortable in QuickBooks Online — invoicing, payments, A/R (required) Experience with construction PM software like JobTread, Buildertrend, or Procore (JobTread a strong plus) Professional English (required); Spanish highly desired — many of our subs and clients prefer it Seriously organized — you're the kind of person who closes every loop and can't stand things falling through the cracks You'll Love This Role If… Bringing order to lots of moving pieces is genuinely satisfying to you You like being the person who makes things happen — following up politely and persistently until it's done You want to grow into a leadership role, not just hold a job You like working with ambicious and acomplished professionals (our owner is a very acomplished entrepreneur) Compensation & Schedule $60,000-$80,000/ year, based on experience Full-time, W-2, in-office in Miami Monday-Friday, standard business hours Clear growth path into senior operations leadership as the company scales

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

Referral program

Experience:

Office management or project coordination: 2 years (Required) Project management software use: 1 year (Preferred)

QuickBooks:

1 year (Preferred)

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Construction Office Manager / Operations Coordinator — Pool Construction