Qualifications Include:

High School Diploma or equivalency. One (1) to Three (3) years of administrative, customer service, or management experience preferred.

Position Expectations Include:

Provides overall management, as well as day-to-day supervision of customer service and administrative support functions and staff for the Parks Department. This includes but is not limited to: making hiring decisions; coordinating workflow and assignments; analyzing workload; providing training, coaching, and performance feedback/corrective instruction; monitoring productivity, accuracy, and adjusting workflow; and taking corrective action, as necessary. Completes tasks assigned by Director, with confidentiality, accuracy, and promptness. Coordinates communication and scheduling of meetings for Director's office and key stakeholders, including board members, Department staff, team officers, City leadership, donors, business leaders, and the public. Cultivates relationships between Department, Parks Foundation, donors, businesses, and local community, for purposes of fund development. Directly advances private support for Department and Foundation by coordinating efforts with Marketing and Development departments. Provides support to the Department's Director, and clerical support for all Department offices as needed. Clerical functions include, but are not limited to, customer service, assisting in typing correspondence, memorandums, and reports, duplicating and filing completed documents, creating Department reports, and maintaining Department records and files, assuring convenient retrieval. Answers department telephone and directs calls, assists in-person customers, provides information and registration services for recreational programs, processes payments and refunds, and issues reimbursements. Updates websites and social media outlets, working with marketing team to create effective campaigns. Occasionally works with media outlets to promote press releases. Coordinates Department and Foundation special events, providing leadership for staff and volunteers. Provides support for Department and Foundation boards, including but not limited to, planning events, coordinating meetings, and recording/transcribing meeting minutes. Assists with Department and Foundation bookkeeping by coordinating with the Operations Director, Payroll/Bookkeeping Assistant, and auditors. Assists Department and Foundation staff and City and County staff with various tasks as necessary. Transfers deposits to/from bank and must drive/transport items to/from events. Performs duties of Director in their absence or as needed. Performs other duties as assigned.

Benefits Include:

Robust Medical, Dental and Vision Plans Health Savings Account (w/Generous Annual Employer Funding) Life Insurance (Employer paid and Supplemental Plans) Disability Insurance Plan Employer Paid Urgent Care Visits at Designated Immediate Care Clinic Paid Time Off and Holidays INPRS (PERF)

Pension Program Employee Assistance and Employee Health Programs Tuition Reimbursement Programs Career Growth and Training Opportunities Compensation:

The City of Valparaiso provides a competitive salary structure. Pay for this position will be +/- 61,928 annually commensurate with the candidate's qualifications, experience, and education. The position is overtime eligible and is scheduled for 40+ hours per week.

Equal Employment Opportunity:

The Valparaiso Parks & Recreation Department is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledges, skills, and/or abilities required. The City of Valparaiso provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship. If you are a qualified individual with a disability and require reasonable accommodation in applying for this position, you can request assistance by contacting the Valparaiso Human Resources Department at vhr@valpo.us. This job advertisement is not designed to cover or contain a comprehensive listing of duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay:

Up to $61,928.00 per year

Benefits:

Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

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Parks and Recreation Administrative Manager