Office & Events Manager

Position Type:

Full-Time (New Hire)

Department:

Operations Reports to:

Director of Operations and Governance Salary Range:

$50,000 - $60,000 with Flex and Retirement Benefits Position Overview The Office & Events Manager plays a central role in ensuring smooth daily office operations while supporting the planning and execution of organizational events. This position combines administrative coordination, communications leadership, and event logistics. Key Responsibilities Administrative & Office Operations Serve as the first point of contact by greeting visitors, answering phones, and directing inquiries appropriately Manage office technology and equipment, including updates, and coordination with external support when needed Oversee office inventory, ordering supplies, and maintaining adequate stock levels Handle incoming and outgoing mail, packages, and deliveries Perform data entry and maintain accurate organizational records Coordinate ordering of gifts, flowers, and acknowledgments for staff and community members Communications & Coordination Assist with internal communications across departments Lead and manage the Shalom Birmingham program, serving as the primary coordinator for welcoming and engaging new community members Manage and maintain the Community Calendar Ensure accurate and up-to-date listings of organizational and partner events Coordinate with internal staff and community partners to gather event information Support visibility and promotion of programs through consistent calendar updates Grant Processing and Tribute Support Assist with administrative aspects of grant processing, including tracking, documentation, and correspondence Support preparation of thank-you letters, tribute acknowledgments, and donor communications Event Planning & Support Assist in planning and execution of organizational events and programs Coordinate with vendors, including catering, venues, and service providers Track RSVPs and manage attendee lists, including CRM integration where applicable Support event setup logistics, including materials, space coordination, and on-site needs Qualifications Strong organizational and multitasking skills with attention to detail Excellent interpersonal and communication skills Proficiency in Microsoft Office and/or Google Workspace Ability to manage multiple priorities and deadlines Experience in administrative support and/or event planning preferred Strongly preferred: Experience with Blackbaud Raiser's Edge (RE) or other CRM/database systems Work Environment This is an in-office position requiring regular interaction with staff, community members, and vendors. Occasional evening or weekend hours may be required for events.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Parental leave Vision insurance

Work Location:

In person