Job Overview NASCLA is looking for an experienced Programs & Events Lead to guide the day‑to‑day operations of our Programs & Events Department and lead the execution of our conferences, meetings, trainings, webinars, and live streams. In this role, you'll own the full event cycle, from early planning through on‑site delivery and post‑event evaluation, ensuring every program meets NASCLA's standard for exceptional, engaging member experiences. This is a hands-on leadership role that will scale toward greater oversight as the department grows. Ideal candidates bring strong event expertise, proven team leadership, and the ability to bring structure to fast-moving work. Key Responsibilities Programs & Events Leadership Turn departmental strategy into actionable plans, timelines, and team assignments. Coordinate and execute all conferences, meetings, trainings, and educational programs (virtual, in-person, hybrid). Oversee NASCLA's virtual programs, including webinars, Live Streams, and State Member Calls. Serve as the primary on-site contact for all programs and events. Lead post-event evaluations and recommend improvements. Identify opportunities to streamline processes and elevate program quality. Support development of programs that advance organizational and revenue goals. Travel regularly for programs and events. Team Leadership Lead the Programs & Events team, set priorities, and ensure deadlines and quality standards. Build a collaborative, accountable, high-performing team culture. Provide coaching, mentorship, and guidance. Partner with the Programs & Marketing Coordinator to align marketing plans with event goals. Document processes, checklists, and workflows. Event Logistics & Execution Manage logistics including venues, AV, F&B, housing, transportation, and on-site operations. Develop detailed travel plans, itineraries, agendas, and schedules. Oversee event registration systems for major conferences. Manage project timelines and checklists in Smartsheet. Vendor, Speaker & Sponsorship Management Lead vendor relationships and contract negotiations. Coordinate speaker scheduling, contracts, honorariums, and travel. Support sponsorship deliverables and on-site sponsor logistics. Build strong relationships with board members, committees, and volunteers. Budget & Reporting Manage event budgets in collaboration with the People & Growth Officer. Track event performance and report outcomes. Provide recommendations for annual program and event budget planning. Qualifications Required 5+ years of hands-on event planning and management experience, including conferences and multi-day events. 3+ years leading or supervising teams. Experience managing webinars, scholarship programs, training programs, or transferable program management skills. Strong vendor management, contract negotiation, and budget management skills. Exceptional organizational and project management abilities. Outstanding written and verbal communication skills. Comfort with ambiguity and ability to build structure where none exists. Bachelor's degree. Proficiency with Microsoft Office Suite and virtual event/video conferencing platforms. Ability to work flexible hours and travel regularly. Preferred Association or nonprofit experience. CMP certification. Experience with Smartsheet, Canva, Adobe, QuickBooks. Experience with event registration systems, conference apps, or member engagement platforms. Familiarity with construction, licensing, or regulatory industries. About the Role This position may include direct reports and requires proven experience leading teams and coordinating work across individuals and departments.

Pay:

$72,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person