Event Coordinator

Event Coordinator Location:

Onsite in

Cupertino, CA Schedule :

30 hours

Duration:

5 months

Pay:

$48

• 50.

99 DOE The Planet Group is looking for an Event Coordinator to join our well-known Fortune 500 client on a 5-months contract, working an onsite schedule in Cupertino, CA. Event Coordinator |

Qualifications:

4-6 years of experience in event coordination, hospitality management, staffing coordination, or program administration Demonstrated experience managing schedules and staffing rosters for teams of varying sizes

• from intimate activations to large-scale events with 100+ support staff Proven ability to develop and deliver training content; experience facilitating sessions for support staff and Leads Excellent written and verbal communication skills, with the ability to convey expectations clearly to large, diverse teams Strong proficiency in scheduling tools, Numbers, shared spreadsheets, and workforce management platforms; familiarity with HTML is a plus Familiarity with People Planning and Ops (PPO) and California labor laws Flexible schedule with availability to support events on weekends, early mornings, and evenings•this is a consistent requirement of the role, not an exception Competencies People-first mindset with the ability to motivate, mentor, and maintain high energy throughout the event Highly organized, detail-oriented, and proactive•anticipates needs and follows through with precision Calm under pressure with the composure to adapt quickly to ambiguity and last-minute changes Clear, confident communicator who instills trust across support staff, vendors, and internal partners Drives vision and purpose•connects day-to-day work to the broader program mission Obsesses over the participant and guest experience at every touchpoint; fights for excellence Learns on the fly•quickly absorbs complexity and applies it in real time Listens actively, challenges constructively, and commits fully once a path is set Discretion and integrity in handling sensitive scheduling and personnel information Self-starter with a willingness to take ownership and grow in a dynamic environment Event Coordinator |

Description:

Develop the overall team schedule, role allocations, and day-of support staff assignments across events, activations, and conferences. Provide direct administrative support to the Guest Experience Manager, including calendar management, communications, and document preparation Collaborate to design and deliver training content for Support Staff and Leads. Facilitate pre-event briefings covering event protocols, guest experience standards, and role-specific responsibilities. Maintain the Support Staff database

• contact information, availability, certifications, and event history
• and serve as the primary point of contact for all team member communications Develop and implement time tracking and reporting to ensure timecards are entered correctly and on time Coordinate event day logistics
• check-in, deployment, transportation, lodging, and food and beverage
• and ensure all accessibility requirements are identified, communicated, and in place across every event Foster team cohesion and morale: build onboarding experiences, check-in rituals, and communication cadences that help support staff feel connected and energized throughout the program