Inglenook: Events Manager

Job Summary:

Inglenook is seeking a passionate and creative individual to lead our Events team. Tucked away on 1,700 acres surrounded by beautiful vineyards and rolling hills, Inglenook is America's grand wine estate. Our Event Manager is responsible for promoting and soliciting private, corporate and hospitality events at the estate, and offsite locations, which bring the client's vision to life while maintaining Inglenook's dedication to its heritage, quality and aesthetic. They will use their talents to develop unique and exciting experiences. It takes a team of creative partners to produce events at the level we do. The successful candidate will work closely with a list of preferred vendors and colleagues while developing new business connections. At Inglenook, we foster a dedication to excellent service with attention to detail, communication, and practice that always keeps us excited, while providing the best experience for our guests. We are looking for people who continuously want to learn and grow as a team.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Safety Statement:

All employees shall follow safe practices according to the Injury and Illness Prevention Policy (IIPP), render every possible aid to safe operations, and report all unsafe conditions or practices immediately to any management employee, Security and Safety Coordinator or People Operations. Managers, Supervisors and Leads are fundamentally responsible for ensuring safety in their own departments and to uphold the following safety standards: Demonstrate a positive attitude toward safety Ensure work is performed in a safe manner and all safety rules, regulations and instructions are in compliance Report and investigate workplace injuries in a timely manner; identify ways to eliminate risk of reoccurrence; complete audits; conduct monthly safety tailgate meetings and trainings; maintain compliance with hazardous materials program; inform/train new employees on specific safety aspects and procedures within the department and location; participate in monthly management safety meetings.

Equity Statement:

All employees shall embrace the unique contributions based on the diverse backgrounds, ethnicities, cultures, experiences, and identities of each individual as we actively create and promote a company culture that is inclusive, welcoming, and supportive of all people.

Essential Duties and Responsibilities:

(List the primary duties and responsibilities that are a critical part of this job. For each major responsibility, indicate the estimated percentage of time spent.) 1. Event Sales and Operations (70%) Effectively sell and oversee execution of events, including but not limited to corporate events, holiday parties, rehearsal dinners, celebration lunches and industry events, that meet or exceed annual revenue goals. Actively solicit new business and develop new vendor relationships. Conduct all sales related interactions with the highest level of professionalism, including appearance. Work with DMCs, Event Planners and clients in the creative development of each event. Ensure event décor, themes and designs remain true to Inglenook's aesthetics. Represent and promote Inglenook at industry meetings, events and trade shows. Assist with event operations and coordination as needed including wine club, trade and family events both onsite and off-site. Ensure that guests have a positive and memorable experience. Develop new locations to host events both on property and remotely, collaborating with Visual team to ensure Inglenook's standards are achieved while highlighting Inglenook's heritage. Partner with Executive team in the establishment of new hospitality and marketing partnerships and brand extensions Coordination and hosting of site visits with clients. Partner with Tasting Room management to coordinate event support, including Wine Educators, space usage, and timely distribution of event work orders and related communications to relevant staff. 2. Department Management and Administration (30%) Provide monthly revenue reports and annual forecasts. Work with colleagues to negotiate contracts, develop new and maintain existing relationships with vendors that provide Inglenook with quality services and products Create and maintain department annual budget with Estate President. Review and analyze event costs and pricing quarterly to ensure optimal profit margins. Provide staff training, including food and beverage service to ensure all are up to Inglenook standards. Stay current with new trends in corporate and social events and where appropriate, incorporate into Inglenook events.

Supervisory Responsibilities:

(List the types of jobs that report to this position and the estimated # of incumbents.) Events Assistant Manager Estate Chef On Call Front of House staff

Job Requirements:

(Please indicate the minimum required.)

Education/Experience:

Bachelor's Degree preferred

• Marketing, Hospitality, Event or Meeting Planning
• or four years of experience in the luxury hospitality industry.

Two years of event management experience at a winery luxury property.

Knowledge, Skills & Abilities:

Analytical Skills

• Ability to use thinking and reasoning to solve a problem Communication, Oral and Written
• Ability to effectively communicate clearly and concisely Detail Oriented
• Ability to pay attention to the minute details of a project or task Organized
• Possessing the trait of being organized or following a systematic method of performing a task Relationship Building
• Ability to effectively build relationships with customers and co-workers Team Builder
• Ability to convince a group of people to work toward a goal Working Under Pressure
• Ability to complete assigned tasks under stressful situations Knowledge of wine and wine making techniques at Inglenook and other major wine regions of the world Computer Proficiency in MS Office (Word, Excel), Internet, RMS; Knowledge of ReServe or event software useful

Physical Demands:

N (Not Applicable)

• Activity is not applicable to this occupation O (Occasionally)
• Occupation requires this activity up to 33% of the time (0-2.5+hrs/day) F (Frequently)
• Occupation requires this activity from 33%
• 66% of the time (2.5-5.5+ hrs/day) C (Constantly)
• Occupation requires this activity more than 66% of the time (5.5+ hrs/day) Stand
• F, Walk
• F, Sit
• F, Handling/Fingering
• O , Reaching Outward
• O, Reaching Above Shoulder
• O, Climb
• O, Crawl
• N, Squat or Kneel
• O, Bend
• O, Working at the computer
• F Lift/Carry 10 lbs or Less, F 11
• 20 lbs, F 21
• 50 lbs, O 51
• 100 lbs, N Over 100 lbs, N Push/Pull 12 lbs or Less, O 13-25 lbs, O 26-40 lbs, O 41-100 lbs, N Other Physical Requirements Vision (Near, Distance) Sense of Sound (i.

e. Machinery/tractor sounds) Sense of Touch Ability to wear Personal Protective Equipment (PPE) (Steel toe boots, safety glasses)

Work Environment:

Indoors and outdoors, occasionally exposed to inclement weather.

Other:

California Food Handler Responsible Beverage Service Training