Event Coordinator

ESSENTIAL JOB FUNCTIONS

Event Planning and Coordination Coordinate and execute SunCoast-hosted events in alignment with organizational priorities and marketing initiatives. Manage event timelines, logistics, vendor coordination, permits, setup, breakdown, and operational execution. Ensure events are organized, professional, and reflective of SunCoast Blood Centers' mission and brand standards. Assist with inventory, ordering, transportation, and preparation of event materials and supplies. Provide on-site event coordination and operational support during community events and organizational functions. Community Partnerships and Outreach Build and maintain positive relationships with local businesses, chambers, schools, community organizations, and event partners. Represent SunCoast Blood Centers at networking events, community meetings, fundraising initiatives, and outreach opportunities. Identify opportunities for community engagement, partnerships, sponsorships, and organizational visibility. Sponsorship, Fundraising, and Event Support Support sponsorship coordination efforts for community and organizational events. Assist with sponsor outreach, communications, deliverables, and recognition activities. Support fundraising initiatives connected to events and community campaigns under department leadership. Help maintain sponsor, donor, and partnership tracking information. Assist with coordination of donor stewardship and community engagement activities related to fundraising events. Cross-Functional Collaboration Coordinate with Marketing, Recruitment, Operations, Donor Services, Development, and other departments to support event needs and organizational initiatives. Communicate event timelines, staffing needs, sponsorship activities, and operational updates clearly and professionally. Support alignment between events, marketing campaigns, donor engagement efforts, fundraising support activities, and organizational messaging. Marketing and Brand Support Assist with promotion of events through approved marketing and communication channels. Ensure proper branding, signage, displays, and presentation standards are maintained at events. Assist with content collection, including event photos, videos, testimonials, and engagement materials for marketing use. Tracking and Reporting Track event participation, attendance, sponsorship involvement, fundraising support activities, and engagement metrics. •Assist with post-event recaps, operational feedback, and reporting.• Support continuous improvement efforts by identifying opportunities to improve event execution, fundraising support efforts, and community engagement. Additional Responsibilities Participate in required meetings, trainings, and professional development activities. Maintain a professional and organized work environment. Perform other related duties as assigned in support of SunCoast Blood Centers' mission, vision, and values.

CORE COMPETENCIES AND EXPECTATIONS

Regular, reliable, and timely attendance is essential to support operational success and the life-saving mission of the organization. Demonstrates professionalism, accountability, and strong organizational skills. Builds positive relationships with community partners, sponsors, donors, vendors, and employees. Represents SunCoast Blood Centers positively and professionally in all interactions. Demonstrates flexibility and adaptability in changing operational environments. Maintains strong attention to detail and follow-through. Supports collaboration and teamwork across departments. Demonstrates creativity, initiative, and problem-solving abilities. Ability to maintain professionalism, adaptability, and composure during high-visibility organizational and community events. Demonstrates professionalism and relationship-building skills when engaging with sponsors, donors, and community partners. Maintains confidentiality and professionalism regarding organizational information.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Physical Requirements Ability to stand, walk, bend, and lift during event setup and breakdown activities. Ability to lift and move materials weighing up to 40 pounds. Ability to work extended hours during events as needed. Environmental Requirements Work is performed in both office and community event environments. Local travel between donor centers, event sites, and community locations is required. Evening and weekend work may be required based on event schedules and organizational needs.

ADDITIONAL REQUIREMENTS

Regular, dependable attendance and punctuality are essential to this role. Must possess and maintain a valid driver's license and reliable transportation. Flexibility to work evenings, weekends, and community events as operationally necessary.

EQUAL OPPORTUNITY AND WORKPLACE COMMITMENT

Equal Employment Opportunity (EEO) SunCoast Blood Centers is an Equal Opportunity Employer. We value diversity and inclusion and prohibit discrimination based on any legally protected characteristic. Americans with Disabilities Act (ADA) SunCoast Blood Centers is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state law. Employeesmust be able to perform the essential functions of the position, with or without reasonable accommodation. Individuals requiring accommodation should contact Human Resources to initiate the interactive process. At-Will Employment Disclaimer Employment with SunCoast Blood Centers is on an at-will basis, which means either the employee or the organization may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Application Process Interested applicants may apply through the SunCoast Blood Centers website or as otherwise directed. Disclaimer This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list and may be revised at any time to reflect organizational needs.

MINIMUM QUALIFICATIONS

Education Associate degree in Marketing, Communications, Event Management, Business, Public Relations, or a related field preferred. Equivalent combination of education and experience may be considered. Experience Minimum two (2) years of experience in event coordination, marketing support, fundraising support, community engagement, or related experience preferred. Experience coordinating multiple projects and timelines simultaneously preferred. Knowledge, Skills, and Abilities Strong organizational and project coordination skills. Excellent interpersonal, communication, and relationship-building abilities. Ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and follow-through. Ability to work collaboratively across departments and with external partners. Basic knowledge of event promotion, branding, community engagement, and sponsorship support strategies. Proficiency in Microsoft Office and basic social media platforms preferred.

Licenses / Certifications

Valid Florida Driver's License with a driving record that meets SunCoast Blood Centers' insurability requirements.