Events Coordinator - Non Profit Agency

NAME OF POSITION

: Events Coordinator

DATE FOR POSTING

April 2026

POSITION DETAIL :

Exempt, FT, Mon-Fri (with exception of events scheduled for evenings or weekends) with work flexibility for work hours to meet needs of the position and responsibilities.

IMPORTANT NOTICE TO JOB APPLICANTS

: When job offers are extended, applicants are required to participate in background screening through FCP Clearinghouse.

Information is posted at https:

//info.flclearinghouse.com to reference.

Values of Big Brothers Big Sisters of America :

Access, Belonging and Opportunity Founded in 1904, Big Brothers Big Sisters of America (BBBSA) is the largest and most experienced youth mentoring organization in the United States. The mission of Big Brothers Big Sisters of America is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Big Brothers Big Sisters' evidence-based approach is designed to create positive youth outcomes, including educational success, avoidance of risky behaviors, higher aspirations, greater confidence, and improved relationships. Big Brothers Big Sisters serves more than 5,000 communities across all 50 states.

Big Brothers Big Sisters of Broward County:

Award winning mentorship programs are celebrated in Broward! We are building a team of professionals to serve our community. We are excited for you to join our dedicated and enthusiastic team in fulfilling the commitment to make a life-long impact on a child's life. Help us to partner with parents/guardians, volunteers, donors, and partners in the community to hold ourselves accountable for each child in our program, so he/she achieves: Higher aspirations, greater confidence, and better relationships. Educational Success. Avoidance of Risky Behaviors We offer competitive salaries, excellent benefits, PTO and holidays and align to a flexible schedule for your work within our workplace. We strive to provide ongoing professional development and training opportunities. Our staff is also encouraged to seek opportunities for personal and professional growth. The Events Coordinator position is intended for a creative, organized professional. The role is best suited for a dynamic and driven professional with experience in large scale events for a non-profit agency. This creative professional will be organized, an excellent project manager, and is someone who is able to maintain the ability to coordinate and deliver verbal and written communications with ease under deadline pressure. This role works directly with consultants, and the development team, who all support the event and marketing work of the agency. The reporting relationship may be to the CEO or Director of Development.

Event Responsibilities:

This role will work with consultants to carry out the full scale event responsibilities as noted within this description. Event Creation, Planning & Execution Project manager who embraces the role with vigor understanding the crucial details for a successful event. Plans and executes BBBS Broward's signature fundraising events throughout the year. [Shared and discussed at the time of interview will be the current list - also we encourage visitors to the BBBS website. Creation of new events also occurs routinely, and the position is responsible for working on a few staff-centric events as well as match program events.] Develop and manage event budgets, ensuring cost efficiency while maximizing fundraising potential. Works with the Finance Department routinely on matters relating to events. Is accustomed to a non-profit budget and seeks to save money at every turn and manage inventory with a budget in mind. Maintain the master event list for the agency. Work with vendors, venues, and contractors to coordinate logistics, including catering, AV, décor, and production. Lead event committees and collaborate with consultants, volunteers, board members, and staff to enhance event success. Secure timely orders and plan for all event materials while balancing the marketing needs to secure other materials for events. Ensure all events align with the BBBS Broward brand and mission, delivering high-quality experiences for attendees. Act as the communication lead for all events to Internal staff and leadership. Present planning at pre-event meetings and conduct timely post-event feedback meetings. Available to attend events and work outside of traditional business hours including evenings and weekends to fully execute career position. Supervise staff and volunteers. Other duties as needed. Donor & Community Engagement Engage board members, corporate partners, and community leaders in fundraising and event participation. Develop creative event programming and experiences that inspire donor giving and long-term engagement. Analyze event performance metrics and implement strategies for continuous improvement. Solicit auction items for events. Seek opportunities to build relationships with businesses to bring gifting for events forward.

Education Level:

Bachelor's Degree in a related field; Equivalency reviewed.

Work Experience:

• Two to five years of success demonstrated in managing non-profit events as outlined in the job description. Equivalency reviewed. Knowledge and experience with non-profit children services programs a plus. Personal or professional experience with non-profit organizations as an employee, volunteer or consultant. Worked with consultants (development, marketing and events) on projects as needed. Teamed with development and events staff members to execute events and the strategic plan. Supervised staff and volunteers.

Skill Requirements:

Proven success in managing the events functions from beginning to end expecting change and adapting to current directives.

Strategic Thinker:

Ability to set and execute long-term strategies that align with organizational goals.

Communication and Collaboration:

Excellent written and verbal communication skills.

Relationship Building:

Skilled in cultivating and managing relationships. Project Management skills that are refined and evident in all work processes. Experience working with teams to include events and marketing. Presentation skills to effectively promote the agency mission and vision, both internally and externally. Ability to interpret data, analyze trends, and share information about marketing campaigns. Ability to budget and report on financials relating to marketing. Ability to handle multiple projects in a fast-paced, team-oriented environment and effectively manage workflow to meet deadlines. Self-starter demonstrating the ability to use time effectively, work independently, focus on deliverables and priorities. Ability to utilize relevant programs to include Adobe Creative Suite, Canva, and other design software. Proficiency in technical areas such as

Microsoft Office:

Sharepoint, Word, Outlook, Teams, and Excel. Also proficient with databases (Matchforce/Salesforce), etc. Use of all modern technology to assist in placing information in order. Discretion to handle confidential information. Ability to travel routinely for position.

Physical Requirements :

Walking, standing, occasional lifting of 25 pounds, sitting at workstation and supporting community activities and events.

Trave l:

Ability to drive and travel to school sites and agency events.

Other Background :

We require a valid FL Driver's License, current insurance and an applicant to participate in background screening through FCP Clearinghouse.

Information is posted at https:

//info.flclearinghouse.com to reference. Equal Employment Opportunity BBBS provides equal employment opportunities to all qualified individuals prohibits discrimination against and harassment of any employee or any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status or any other characteristic protected under applicable federal or state law. All personnel who are responsible for hiring and promoting employees are charged to support this effort and to respond promptly and appropriately to any concerns that are brought to their attention. BBBS Broward has a Zero Tolerance Policy for discrimination in our workplace. It offends our agency's core values which include a commitment to equal opportunity and inclusion. All BBBS employees, volunteers and community members are expected to join with and uphold this commitment. Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Pay:

$45,000.00 - $50,000.00 per year Application Question(s): Review the job description to ensure you meet the qualifications. Add detail or a cover letter explaining how you believe your past experience aligns with our job responsibilities.

Experience:

non-profit event position: 2 years (Preferred)

Work Location:

In person