Event Coordinator

Event Coordinator Honolulu, HI Job Details Full-time $24 an hour 14 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Flexible schedule Qualifications Computer operation Accounts receivable Accounts payable Phone communication Word processing Computer literacy Filing Event vendor coordination Administrative experience Proposal writing Task prioritization Contracts Vendor contract management Clerical experience Procurement contract negotiation Productivity software Entry level Client interaction via phone calls Full Job Description This position works very closely with the Event management team. The Events Coordinator plays a crucial role in supporting Event Management team and assists with the coordination of a program's success. Job Responsibilities Essential Functions

• Support Event Manager by generating accurate paperwork such as service orders, spreadsheets, check requests, manifests, and other documentation as may be required in a timely manner. (30%)
• Negotiate and execute contracts for vendor services on behalf of MC&A, including but not limited to vendors providing activities, transportation, entertainment, venues and restaurants with the Event Manager supervision. (30%)
• Develop proposals and manage group files while working effectively with other departments.. (30%)
• Attending department meetings and on-going training sessions as required.

(10%)

Additional Responsibilities:

Copying, filing, and other clerical duties may be needed. Support Assistant Director or Director of Events as needed. Must be able to maintain open and timely communication with clients, vendors, and teammates at all times. Other duties as assigned.

Knowledge, Skills and Abilities:

Excellent oral and written skills Detail oriented with particular emphasis on accuracy and the ability to process work quickly.

Multi-tasking:

Able to work on various projects within the same timeframe and therefore able to set priorities. Process all associated accounting related functions to include receivables and payables.

Computer skills:

word processing & spreadsheet applications is a must. Must be able to work independently yet be a team player. Prior travel experience and knowledge of Hawaiian Islands preferred.

Physical and Mental Demands:

Must be able to remain in a stationary position 60% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and computer printer Must be able to fly inter-island as may be required. Must be able to work accurately and efficiently under tight deadlines. Ideal for people who look at pressure as a challenge.

Communication Demands:

The person in this position frequently communicates with clients and vendors via email and by phone. Must be able to communicate information accurately and professionally.

Working Conditions:

Air-conditioned office setting 95% of the time with moderate noise level. Some inter-island travel required. Off-site office meetings, team buildings, and sites may be required. Must reside on Oahu In office Working Hours Office hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. Some nights and weekends may be required. Must be able to work overtime as may be required.

Job Type:

Full-time Pay:

$24.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person