Events and Operations Manager

Events and Operations Manager VenuWorks of Cedar Rapids Iowa Cedar Rapids, IA Job Details 2 days ago Qualifications Financial operations Event breakdown Staff supervision Operations management Venue safety and compliance management Operational management Staff scheduling Purchase order management Mid-level Event scheduling Event vendor coordination Client management Managing event budgets Event budgeting Project task coordination Purchasing Cost estimate preparation Event setup Event cost tracking Crew management Event customer service Task assignment Operations planning Event on-site coordination Logistics planning Full Job Description This position is responsible for planning and managing events across the four VenuWorks managed properties including the Alliant Energy PowerHouse, Paramount Theatre, McGrath Amphitheatre and the ImOn Ice Arena. 1.

EVENT PLANNER

Act as the primary event planner for assigned accounts. Regularly communicate with promoters, tour managers, community members, department heads, contractors and all other constituents well in advance of any assigned events to offer advice to clients and plan out each event. Fill out the standardized checklists to complete all event questions and then communicate needs to departments. Rent equipment, coordinate logistics for furniture and equipment between venues, schedule part-time staff and confirm everything is ready to go prior to client arrival. 2.

STAFF MANAGEMENT

When assigned by Director to a support role, manage part-time staff to accomplish set-ups and teardowns in an efficient and cost-controlled manner. Foster positive interactions with part-time staff while pushing to get the job done on time, and work with other departments to help as needed. Break large crews down into smaller work platoons and assign specific tasks to complete. 3.

FINANCIAL MANAGEMENT

Prepare event cost estimates as needed for events in accordance with established offers and event budgets, and accurately input purchases and rentals into purchase order system and any event related costs into financial settlement forms. 4.

STAFF COMMUNICATION

Participate in weekly staff production meetings, and disseminate event information to all departments and contractors including set-up requirements, times, staff numbers and equipment requirements in a timely fashion. 5.

EVENT MANAGEMENT

Serve as primary on-site contact for clients from start to finish of each event. Create a welcoming atmosphere for all clients and incoming tours and work to troubleshoot problems as they arise during events. Ensure the safe working conditions and procedures are followed by event staff during events. Coordinate with other departments for the efficient delivery of services and confirm all rider requirements are met, and when possible exceeded, prior to the client asking for them. Work hours and schedule are generally Monday - Friday 9:00am to 5:30pm but will vary according to event schedules and the needs of the department, and may include holidays, evenings and weekends. Attendance at large events in order to guarantee efficient and quality operations will be required. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.