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Job Description
Position Details Position Details About the Institution Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world. Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the "Fighting Sycamores," fields 15 NCAA Division I athletic teams in the Missouri Valley Conference. Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together. Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process. Comments to Applicants Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position. Job Title Simulation Events Coordinator Department RHIC Work Schedule Monday-Friday, 8:00 am to 4:00 pm Notice of Vacancy Number 26-00158 Desired Start Date 07/20/2026 Open Date 06/18/2026 Close Date 07/05/2026 Open Until Filled No Job Category Staff-Non-Exempt Job Type Staff - Full-Time Pay Grade 10 Hourly Rate or Salary Range $21.63 - $24.43/hr Benefits Associated with this
Position Life Insurance :
The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
Medical, Dental and Prescription Drug Coverage :
The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
TIAA Retirement Contributions :
Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU. The contributions are vested immediately. There are 40 investment options from which to choose.
TIAA Auto Enroll :
New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
Fee Waiver Program :
For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
Sick Leave :
Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
Vacation :
Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year
Long Term Disability Coverage :
Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
Optional Benefits Voluntary Life Insurance :
Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
Voluntary Vision Plan :
May enroll within the first 31 days of employment date. Job Summary/Basic Function The Simulation Events Coordinator is responsible for the physical setup, day-of execution, and post-event breakdown of all simulation events at the RHIC Simulation Center and partner sites. This role is the operational backbone of individual simulation events, ensuring that every session is precisely configured, fully stocked, and ready to deliver a high-quality learning experience. The Simulation Events Coordinator serves as a welcoming first point of contact for learners, faculty, guests, and visitors entering the Simulation Center, greets individuals professionally and warmly, and orients them to the space as appropriate. The Events Coordinator represents the Simulation Center's culture and standards through every interaction. The Simulation Events Coordinator works closely with the Simulation Services Navigator, the Simulation Technology Coordinator, and the Clinical Simulation Specialist to ensure seamless event execution across all RHIC programs. This position provides primary day-to-day, on-site logistics contact during active simulation events. Specific Responsibilities Required Relevant Education & Experience Bachelor's Degree OR Associates Degree with at least 1 year experience in a healthcare, simulation-based education, or academic related field Required Field(s) of Study Health or human service related field Preferred Relevant Education and Experience 1-2 years of experience in event setup, staging, hospitality, healthcare, or a similar hands-on operational environment Experience working in a healthcare, clinical, or education setting Familiarity with simulation equipment or audiovisual systems Experience supervising or providing direction to student workers or part-time staff Supervisory Responsibilities This job has no supervisory responsibilities. Required Certificates, Licenses and Registrations Must possess a valid driver's license Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations Professional certification preferred Preferred Other Certificates, Licenses and Registrations Healthcare Provider Basic Life Support Certified Health Simulation Operations Specialist Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community Other Knowledge, Skills and Abilities Qualifications & Disclaimer To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. NCAA Guidelines All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department. No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU. Position Reappointment Required No Job Duties Essential Duties and Responsibilities Event Staging and Setup Configure simulation rooms for specific scenarios, including furniture arrangement, equipment placement, props, and environmental details per scenario staging guides. Ensure all event supplies, manikins, task trainers, and participant materials are staged and ready prior to session start. Coordinate with the Simulation Technology Coordinator on AV and technology setup requirements for each event. Execute post-event breakdown, coordinate room cleaning, and reset the space to ready state. Develop and maintain staging checklists and setup standards for all recurring RHIC simulation program formats. Essential Duties and Responsibilities Day-of Event Execution Serve as the primary on-site logistics coordinator during active simulation events. Respond to real-time setup, supply, and environmental needs during sessions. Provide day-to-day direction to the Simulation Assistant (PRN) on event day. Communicate event readiness status and any issues to the Simulation Services Navigator prior to and during events. Ensure participant materials, handouts, and evaluation tools are distributed and collected as directed. Essential Duties and Responsibilities Partner and Participant Coordination Serve as day-of point of contact for partner institution representatives regarding room logistics and setup. Communicate event preparation details and arrival information to participants as directed by the Simulation Services Navigator. Assist with participant check-in and orientation to the simulation space at the start of each event. Provide tours of the Simulation Center to a variety of individuals and entities. Essential Duties and Responsibilities Performs other duties as assigned.
