Event Coordinator

Event Coordinator Botanica - 3.8 Wichita, KS Job Details Full-time From $45,000 a year 20 hours ago Benefits Health savings account Paid holidays Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Employee discount Professional development assistance Life insurance Qualifications Computer operation Guest relations Phone communication Outdoor work Event visual design Computer literacy Research Bachelor's degree Team management Purchasing Communications Computer skills

Full Job Description ABOUT:

Botanica, The Wichita Gardens is a botanical garden located in the Riverside neighborhood of Wichita, KS. Botanica opened in 1987 and hosts thousands of guests each year who visit for regular garden displays and major events including the annual tulip display and holiday lights. The gardens total 20 developed acres with more land to expand in the future. As a nonprofit organization, Botanica depends on support from donors, sponsors and volunteers with whom employees and the public interact frequently. This is a full-time, hourly non-exempt position. Benefits include health and dental insurance, paid holidays, and accrual-based paid time off. This position may work an irregular schedule to support various programs and events. Evening, weekend, and holiday work can be expected.

DISTINGUISHING FEATURES OF WORK

This public facing team member is responsible for coordinating Botanica's events specifically working to create opportunities for people to connect with nature and engage with the garden. The coordinator can expect to be a major contributor to all garden events and traveling exhibitions. Assignments are received from the Director of Events & Exhibitions, however, the coordinator is expected to act proactively and cooperatively with all departments to support the overall goals of the organization.

EXAMPLES OF WORK PERFORMED

Support the design, planning, implementation, and coordination of Botanica events and contribute to vendor and site selection, arrangements, and scheduling. Create and execute garden activations and events. Participate in tabling activities with external partners. Represent Botanica at internal and external meetings and events. Facilitate partnerships with organizations/businesses committed to developing a love of horticulture and improving the environmental impact of our wider community. Assist with developing and coordinating exceptional programs supplementing major traveling exhibitions. This will include logistics, research, planning, scheduling and training. Work in partnership with the education team to host educational special events. Work in partnership with events team in coordinating major garden events including, but not limited to, Tulip Festival, Día De Los Muertos, BOOtanica, and Illuminations. Provide congenial guest service support to visitors. Organize and schedule guest service associates for special events. May be required to assist with garden projects as needed. These examples are not intended to be all-inclusive.

REQUIREMENTS OF WORK

This position requires the ability to: Thrive in a fast-paced, deadline-driven, and ever-changing environment. Ability to effectively plan, organize and provide instructions for the work of others. Ability to use a computer to access, interpret and record information. Research, analyze, and monitor trends and demographics to create programming that is engaging and relevant. Maintain flexibility in the face of changing schedules, conditions and volunteer needs. Manage supply list and coordinate purchasing. Ability to work extended and/or irregular hours including nights, weekends and holidays, as needed. Proactively identify and solve problems. Work outdoors when inclement weather conditions exist. Communicate effectively. Effectively manage a high volume of events while also responding to emails and phone calls Follow verbal and written instructions and exercise good judgement. Lift and carry bulky items weighing up to 30 lbs. Safely operate golf carts and maintenance vehicles. Acquire and maintain a valid Kansas Driver's License and automobile insurance. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

REQUIRED EXPERIENCE AND TRAINING

Bachelor's degree or a minimum of 3 years of experience in a comparative position at a nonprofit, horticulture, hospitality, or educational institution. An equivalent combination of education, experience, and training may be considered Proven track record of excellent organizational and communication skills. Must be legally authorized to work in the United States without the need of sponsorship.

PREFERRED QUALIFICATIONS

Professional working proficiency in Spanish is strongly preferred Associates or Bachelor Degree in hospitality, events, communications, or related field. Prior experience in a museum, community center, garden or attraction.

Pay:

From $45,000.00 per year

Benefits:

Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person