Programming Coordinator

Programming Coordinator 3.6 3.6 out of 5 stars

TITLE:

Programming Coordinator STATUS:

Full-Time, In-Person, Seasonal, May 11-September 4

LOCATION:

In-Person

REPORTS TO

Year Round Programming Department

DEPARTMENT

Programming

WORKS WITH

Programming & Production Administrator, Programming Manager, Seasonal Staff & Interns, Production Department, Events Team

COMPENSATION & SCHEDULE

$880-$1,040 a week Five (5) Day work week averaging 35-40 hrs/week (May) $1,056-$1,248 a week Six (6) Day work week averaging 48-55 hrs/week (June-August)

BENEFITS

( SUMMER ONLY): three meals a day, housing, free access to classes, performances, talks, and studio usage as well as personal and sick time.

POSITION OVERVIEW

Jacob's Pillow seeks an enthusiastic and detail-oriented Programming Coordinator to support the Programming Department during the Festival season. This entry-level role is designed for early-career professionals in arts administration, company management, and festival operations. The Programming Coordinator provides hands-on support across logistics, hospitality, and event execution while gaining exposure to artist relations, program planning, and cross-departmental collaboration.

KEY RESPONSIBILITIES

Administrative Support Assist with filing contracts, collecting receipts, and organizing program documentation. Submit all IT and Facilities Maintenance requests on behalf of the Programming Department Support basic budget tracking and administrative tasks. Participate in weekly departmental meetings, providing updates, sharing insights, and listening for alignment across departments. Artist & Guest Support Weekly hospitality ordering, pick up and delivery. Assist with welcoming artists, scholars, and guests upon arrival and throughout their stay. Support giving campus tours as needed. Help prepare welcome packets, schedules, and informational materials. Operations & Logistics Support Assist with opening and closing the Welcome Center. Assist with Family Music & Dance class check in and support the instructors and participants. Support housing and transportation logistics, including driving, errands, and schedule updates. Help maintain shared calendars, contact lists, and daily run-of-show documents. Participate in the on-call rotation as part of a team. Support setup, execution, and breakdown of special events. Assist Programming and Events teams during public programs, including evenings and weekends.

REQUIRED QUALIFICATIONS

Interest in arts administration, programming, event management, or hospitality. Previous work experience, internship, or volunteer in the arts, events, or hospitality Strong organizational skills and attention to detail. Clear written and verbal communication skills. Ability to work collaboratively and take direction. Willingness to work evenings, weekends, and long days during the Festival. Valid driver's license and comfort running errands or driving for work purposes.

PREFERRED QUALIFICATIONS

Comfort and eligibility to drive a 12-passenger van (valid driver's license required). Multilingual skills are a plus. Experience in event coordination and hospitality (catering, restaurant, or hotel services). Knowledge of the dance and/or performing arts field.

SKILLS & QUALITIES

Committed to a culture of continuous learning and growth, with a focus on advancing Inclusion, Diversity, Equity, Accessibility, and Belonging efforts, while fostering a welcoming, equitable, and supportive environment where everyone feels valued. Ability to work adaptively and collaboratively across interdepartmental working styles. A positive, upbeat attitude with the ability to maintain composure, flexibility, and a sense of humor in a fast-paced, dynamic environment.