Development Events Manager

Development Events Manager Mass Audubon - 4.4 Lincoln, MA Job Details Full-time $70,000 - $80,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Bachelor's degree Event customer service Full Job Description About Mass Audubon Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 160,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries. Explore, find inspiration, and take action at massaudubon.org. About This Position Mass Audubon's Philanthropy Division is seeking a Development Events Manager. A key leader on the events and stewardship team, this position is responsible for helping conceive and implement the planning, production, execution, and attendee experience of both virtual and in-person statewide and regional development events to engage members, donors, prospects, and other guests, aligning with the overall philanthropic strategy and organizational priorities. The Development Events Manager helps set the strategy for the overall events program and develops and implements standardized event systems and toolkits for the centralized team and development colleagues at sanctuaries across Massachusetts. Application Instructions Please submit a resume and cover letter with your ADP application. Responsibilities Help develop a suite of standardized event systems, templates, and toolkits for implementation of in-person and virtual development-related events across Mass Audubon Conceive, in partnership with colleagues, creative, engaging, and successful events to cultivate and steward high-level donors and prospects Execute well run events: create detailed event timelines, coordinate all event logistics from guest lists to project schedules (pertaining to venues, caterers, photographers, transportation, etc.), to post attendee event follow-up Hire, negotiate with, and direct appropriate vendors (i.e., caterers, printers, audio/visual and lighting, florists, photographers, etc.) Develop and maintain accurate budgets, track, and monitor contracts for vendors, and initiate timely payments Utilize the CRM to pull lists, track, report, maintain, and update data related to event attendees, helping improve systems to align with best practices and create efficiency while maintaining data integrity Help develop standards and templates for marketing and communications materials for statewide implementation Collaborate with marketing and communications on design and copy for electronic and print collateral (e.g., save the dates, invitations, menu cards, programs) and create professional event landing sites, registration pages, attendee communications, and surveys Create and disseminate standardized event briefings, registration and attendance reporting, production schedules, and other relevant documents to key stakeholders and colleagues Communicate event details with guests via phone and e-mail prior to and after the event serving as point of contact Prepare event related materials from registration lists, nametags, place cards, seating assignments, meeting materials and other collateral that organize guests' attendance at an event Execute virtual events via Microsoft S Teams, Zoom, and other platforms as needed Provide onsite event support from setup to registration management, guest services and vendor management to event breakdown Deliver exceptional customer service and hospitality to event guests Special projects as assigned Qualifications At Mass Audubon, our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don't believe they meet every one of the qualifications described in a job description. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or you have a less traditional background. We are looking for applicants with the following qualifications: Bachelor's degree required A minimum of five years of experience planning both in-person and virtual/digital events and programs Proficiency and aptitude with technology, from Microsoft Suite to CRMs to digital platforms enabling virtual events and experiences; comfortable extracting, wrangling and maintaining data Superior guest relations skills and ability to always maintain a high degree of confidentiality and grace under pressure Collaborative mindset and spirit Strong ability to be self-directed and work in a fast-paced environment with multiple demands Impeccable attention to detail and accuracy, with excellent organizational and communication skills A passion for nature and conservation and experience working in a non-profit institution a plus Demonstrable track record of success in events management Strong donor/customer service experience Excellent communication and project management skills Capable of juggling multiple projects while maintaining a healthy sense of both humor and determination Compensation, Benefits and Perks This position's pay range is $70,000-$80,000 per year; actual salary will reflect level of experience and qualifications relative to position requirements. Benefits eligible staff at Mass Audubon may elect to enroll in medical, dental, and vision plans. Mass Audubon also offers disability and life insurance plans, a retirement plan, and Flexible Spending Account options. Mass Audubon employment also includes access to an Employee Assistance Program (EAP) through and the Reciprocity Agreement through the Consortium of Non-Profit Arts/Cultural/Environmental Organizations of New England. Mass Audubon employees enjoy 13 paid holidays (holidays may shift annually due to where days fall within calendar). Work Schedule Full-time schedule of 40 hours per week, generally Monday through Friday. Events require travel throughout Massachusetts and occasional evening and/or weekend work. Other Requirements Employees must successfully complete a CORI and SORI Background Check and a Motor Vehicle Record (if applicable) is required. Mass Audubon's Commitment to Diversity, Equity, Inclusion, & Justice Mass Audubon embraces diversity and equal opportunity in a serious way. We are dedicated to forming a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. People of color are strongly encouraged to apply. Mass Audubon's mission is to "protect the nature of Massachusetts for people and for wildlife" by building a strong coalition of employees, volunteers, and community members. We recognize that the environmental movement and field of conservation have been affected by societal systems that have limited opportunity and access for many people. As a result, Mass Audubon is committed to creating an inclusive environment for all employees and applicants. We are engaged in an ongoing process of organizational assessment and change, designed to remove barriers and create a workplace where all forms of diversity are recognized and valued. Equal Employment Opportunity Statement Mass Audubon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. Mass Audubon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.