Assistant Director of Resource Development & Marketing

The Assistant Director of Resource Development supports the daily operations and execution of fundraising, events, marketing, and donor management activities. This role is responsible for maintaining the donor database, processing and reconciling gifts, supporting grant writing and tracking, and assisting with financial reporting in coordination with the Finance team. The Assistant Director coordinates and executes fundraising events and organizational activities, including logistics, timelines, and volunteer support. This role also assists with marketing and communications efforts, including flyers, newsletters, social media, and website updates, working with external consultants as needed. Additionally, the Assistant Director supports volunteer engagement, community outreach, and donor stewardship through ongoing communication and follow-up. This position reports to the Director of Resource Development and plays a key role in ensuring efficient operations and successful implementation of departmental initiatives. This position may need to be available during non-traditional hours for events.

Responsibilities:

Database Management Manage Arreva database including donor record, gift entry and reporting Ensure data accuracy and integrity Run reports for Director, Finance, and Board Oversee donor tracking and segmentation Donor Management & Stewardship Manage acknowledgment process for letters and tax receipts Track donor engagement and follow-ups Support donor campaigns and appeals Maintain donor communication timelines Event Management Lead planning and execution of major fundraising events Coordinate and manage vendors, volunteers, etc. Develop timelines, project schedules and project plans Manage event budgets Marketing Communications Oversee creation and distribution of flyers, newsletters, email campaigns, and social media content Coordinate with graphic designers for complex projects Maintain content calendar Website Manage website updates and content Ensure event pages, registration, and campaigns are current Coordinate updates with team

Finance Manage:

Daily/weekly deposits Revenue tracking in database Prepare monthly financial reports from Arreva Coordinate with Finance team Grants Research grant opportunities Draft grant applications and reports Track deadlines and submissions Maintain grant calendar Volunteer Management Recruit, schedule, and manage volunteers Coordinate training and communication Ensure event staffing needs are met Community Outreach Coordinate outreach events Support partnerships and engagement activities Manage logistics for community presence Member Organization Management Maintain member records and communications Track contributions and engagement Support onboarding of new members

Team Coordination Oversee:

Coordinator Assistant-level staff Interns Delegate tasks and manage workflow Ensure deadlines are met across all initiatives

Education/Experience:

Proven experience in professional business writing, project management, and leading philanthropic initiatives. Excellent organizational skills, with an attention to detail and the ability to work independently. Must possess ability to work in a fast-paced environment, work independently, maintain a high degree of accuracy, and meet deadlines, and be a critical thinker. Experience with Razor's Edge donor software is a plus Experience using Microsoft Word, Excel, and PowerPoint with ability to do mail merges and develop spreadsheets. Exceptional social media skills. Excellent verbal, written and interpersonal communication skills. Strong customer service skills and the ability to establish rapport with persons of diverse ethnic, racial, and cultural backgrounds. Effective time and event management skills. Familiarity with Baltimore City and its neighborhoods a plus.

Physical Demands:

This job requires the employee to stand, stoop, bend, climb stairs, and lift up to 20lbs. The position requires fine motor skill of typing, writing, filing and visual acuity. This position requires the ability to speak clearly and understandably.

Work Environment:

Working conditions consist of a regular office environment for all functions of the job. 10% of time may be allocated for local travel to/from member organizations, individual donors, board members, or funders as part of this position.

Equal Opportunity Employer Pay:

$70,000.00 - $75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

professional business writing: 3 years (Required) Baltimore City and its neighborhoods: 1 year (Preferred) Ability to

Commute:

Baltimore, MD 21212 (Required)

Work Location:

In person