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Event and Hospitality Coordinator
Job
Western Theological Seminary - Holland, MI
Holland, MI (In Person)
Part-Time
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Job Description
Western Theological Seminary Job Description Job Title Event & Hospitality Coordinator Department President's Office Reports to Executive Assistant to the President Work Schedule Part-time, up to 20 hours/week (week nights, and weekends as needed) Date June 2026 Summary of Responsibilities Assist in achieving the mission of Western Theological Seminary to "form women and men for faithful Christian ministry and participation in the Triune God's ongoing redemptive work in the world" by coordinating seminary events and providing hospitality support to seminary departments. Essential duties and responsibilities ( Other duties may be assigned) Plan, organize, and execute institutional events, including but not limited to: Collaborate with the Superintendent of Building and Grounds on room setup Collaborate with the Marketing & Communications Department to develop marketing materials and promotional plans Develop and implement a plan for internal marketing/communications Coordinate travel arrangements, accommodations, contract, and honorarium for event guests/speakers Vendor management and relations Coordinate catering/beverage needs Coordinate decor/equipment needs Coordinate AV/technology needs Develop and manage event budget Oversee event setup/tear down, manage event flow, and address issues that may arise during the event Evaluate the event performance and identify areas of strength and areas for improvement Provide general hospitality support, including but not limited to: Facilitate master calendar use of the building by WTS employees, students, and outside parties Sort, distribute, and process mail and courier pick-ups/deliveries Maintain and order office supplies Clean and organize the front office/reception area and copy room Maintain and order coffee supplies and prepare the coffee setup each morning, and as needed/requested Clean and organize the coffee room/supply storage area and kitchen Knowledge and abilities Strong organizational skills: Managing multiple tasks and details effectively.