Event Coordinator

Event Coordinator Continental Cregars LLC Rochester, MI Job Details Full-time 1 day ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Vision insurance 401(k) matching Qualifications Productivity software Full Job Description Event Coordinator (Full-Time) Make Every Event Unforgettable - At One of Michigan's Most Iconic Venues Do you thrive in a fast-paced, people-focused environment where no two days are the same? Are you organized, detail-oriented, and passionate about creating seamless, memorable experiences? If so, you may be the perfect fit to join our team at Meadow Brook Hall as our next Event Coordinator. As a National Historic Landmark and premier event destination, Meadow Brook Hall hosts a wide range of events—from elegant weddings and private celebrations to corporate functions, university events, and signature fundraisers. This is your chance to work in one of the most unique and inspiring settings in Michigan while doing what you love: planning and coordinating exceptional events. This position is employed by Continental Cregar's LLC at Meadow Brook Hall under the terms of the Food and Beverage Services Agreement between Continental Cregar's LLC and Oakland University. Position Summary The Event Coordinator is responsible for planning and executing a variety of events across the estate and grounds of Meadow Brook Hall. You will be the primary point of contact for clients once an event is booked, guiding them through all the essential details—from menu selections and timelines to floor plans and vendor coordination. You'll also provide on-site support during events to ensure a smooth, high-quality experience for every guest. This is a full-time position that requires flexibility to work evenings and at least two weekends per month based on event scheduling. Key Responsibilities Serve as the lead contact for assigned events, managing all preevent communication and planning. Coordinate meetings, vendor details, and logistical timelines. Develop and distribute Banquet Event Orders (BEOs), floor plans, and timelines according to company standards. Ensure a professional, polished presence onsite during events to oversee execution and assist clients and vendors. Support the sales team with administrative tasks and collaboration on lead followup and reporting. Maintain accurate, uptodate client records and event details using event management software. Lead preevent planning meetings and attend tasting events as scheduled. Assist with internal events, university functions, and seasonal fundraisers.

What We're Looking For Required:

Hospitality DNA Exceptional organization, time management, and communication skills Strong client service skills with the ability to remain calm under pressure Proficiency in Microsoft Office; willingness to learn event software Comfortable working evenings and 2 weekends a month

Preferred:

Experience with Caterease or Prismm software Bachelor's degree in hospitality, communications, or a related field Knowledge of event operations and vendor coordination Why Join Meadow Brook Hall? Work in a truly oneofakind setting with a supportive, passionate team Help create milestone moments for couples, families, organizations, and the community Gain experience across a diverse portfolio of event types and styles Enjoy opportunities for professional growth and collaboration Benefits Competitive salary Health, dental, and vision insurance 401(k) with employer matching Flexible spending account Paid time off Access to a historic, inspiring workplace and vibrant campus environment Ready to bring your talent, creativity, and professionalism to a role where you can truly make an impact? Apply today - we'd love to meet you. About Continental Cregars LLC Continental Cregar's, LLC is a distinguished catering company known for producing upscale events—particularly at Meadow Brook Hall, one of the state's most iconic venues. The company employs experienced chefs, event coordinators, servers, bartenders, and support staff who specialize in delivering seamless service for weddings, corporate functions, galas, and social gatherings. In addition, Continental Cregar's manages Patti Finnegan's Pub & Grille. Located inside the Steve Sharf Clubhouse at the Oakland University Golf & Learning Center in Rochester, Michigan, Patti Finnegan's Pub & Grille offers elevated casual dining with scenic views of the R&S Sharf and Katke-Cousins golf courses. This hidden gem is a favorite among golfers, university guests, and local diners seeking a relaxed, high-quality dining experience.