Responsibilities:

Coordinate travel-related logistics for immersion events, including participant lists, lodging arrangements, rideshare planning, and meal coordination.
Communicate schedules, travel details, and last-minute updates clearly to students, faculty, volunteers, and visiting guests.
Maintain event calendars and provide administrative support for faculty travel and scheduling needs tied to program activities.
Prepare event and lab spaces by arranging materials, supplies, signage, and other resources needed for daily operations.
Set up, test, and resolve basic issues with audiovisual and electronic equipment to support event delivery.
Review catering requests for completeness and accuracy, then help oversee timely distribution of meals, beverages, and refreshments during events.
Track inventory levels for office, classroom, and hygiene supplies to ensure the space remains fully stocked and ready for use.
Assist with examinations and proctoring activities, while helping maintain an orderly, secure, and well-organized environment before, during, and after immersion sessions.
Support visits from prospective students, campus partners, and other guests, and collaborate with external vendors as needed to meet site and event requirements.
Provide general administrative assistance to program leadership and faculty, including participation in occasional meetings and other assigned duties.

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