Special Events Coordinator, Schools and Programs - University Advancement

Special Events Coordinator, Schools and Programs - University Advancement Washington University in St Louis - 3.9 Clayton, MO Job Details Full-time $23.37 - $36.19 an hour 1 day ago Benefits Commuter assistance Caregiver leave Employee assistance program 403(b) Qualifications Alumni relations (outreach initiatives) Logistics management Vendor management Faculty collaboration Expense management Data reporting Event vendor coordination Graphic design High school diploma or GED Project management Bachelor's degree Data management Task prioritization Vendor relationship management FileMaker Productivity software Communication skills Entry level Under 1 year Full Job Description Scheduled Hours 37.5 Position Summary Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University. When assigned, support for on-site presence during evening events and weekend programming will be required.

Job Description Primary Duties & Responsibilities:

Project management and support for school and program-focused events for the SEUC department, including producing meeting agendas, meeting recap documentation and event timelines, staffing events, onsite logistics, vendor coordination and expense management. This position will frequently interact with high-level university leadership, donors, and alumni. Reporting and Data Management Assist with RSVP management and reporting. Assist with gathering and analyzing event data, including complex invitation data from multiple software systems. Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or table Equipment Office Equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications Education:

High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /

Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable Driver's License:

A driver's license is not required for this position. More About This Job Preferred Qualifications Familiarity with and appreciation for the mission of University Advancement and the activities of the department. A desire to play a meaningful role in the University's community and to share in the community's commitment to education and research. An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate. This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.

Preferred Qualifications Education:

Bachelor's degree Certifications /

Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively Grade G09-H Salary Range $23.37 - $36.19 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.