Job Summary:

The Event Coordinator|Office Manager is primarily responsible for supporting the General Manager and Catering Sales Managers on all sales and client activity. He /she will provide general administrative support as needed to the GM and office. S/he must work closely with the GM in promoting the Company's culture, mission and philosophy. In addition to the primary responsibilities, this position is also responsible for on site private events, social media, marketing, and

HR Qualifications:

College degree preferred. Prior administrative experience. Prior catering or F&B planning, executing and/or administration experience required. Excellent computer skills necessary, including EXCEL, Microsoft Word and Microsoft Office Suite Ability to communicate work related information to co-workers, supervisors, vendors and clients. Able to work flexible work schedule in order to accommodate business levels. Social Media and Marketing Experience Human Resources Detail Oriented

SCHEDULE

Maintains Owners Schedule Sets Up and Confirms Appointments Follows Up On Appointments Responds to Voice Mails/Emails expeditiously. Maintains Telephone Contacts and Directory In addition, there would be 4-5 weekly mini projects, and 2-3 quarterly larger projects

Catering and Client Relations:

Serve As A Resource And Primary Point Person For Catering Clients Take Initial Call And Setup Lead Sheets, Gather Client Information & Evaluate Event Needs Make Menu Recommendations and Assist With Catering Proposals Ensure That Proposals Are Sent Within 36 Hours Follow Up On All Client Calls and Resolve Issues Prepare and mail/Email Contracts Start File-Send Kosher Form, Forecast Staff Maintain Overall Event Calendar Create Floor Plans in All Seaated Assist In Hiring Staff-Chefs, Servers, Managers, Drivers, Porters Assist In Placing Rentals, Sushi, and Dessert Orders Set Up All Appointments And Final Detail Review Meetings With Clients And Event Manager Create And Maintain Systems To Ensure Attention To All Event Details.

ie:

Staffing & Rentals Update And Send Proposals, Contracts, Final Invoices And Thank You Notes To All Clients Deal With Clients From A-Z On All Dove Room And Drop Off Events

HUMAN RESOURCES

(shared responsibilities) Interview And Recommend For Hire Start Employee Files Conducting New Employee Orientation-W-4, I-9, New Hire Info, Working Papers Distribute And Review Manual Assign Uniform If Applicable Maintain Paychex HR Program And Database Maintain Vacation And Sick Days Maintain Catering Payroll and Sign in Sheets Maintain And Update Employee Manuals Employee Birthdays, Anniversary's, Etc...

Staff Development And Recognition Program:

Summer Outing And Holiday Party Place Classified Ads Boost Moral Injury Reports Administer Health Plan And 401(K) Updating Job Descriptions Posting Advertisements Serve as an Initial Point Of Contact For Employee Questions, Suggestions And Concerns

MISCELLANEOUS

Continuously Evaluate Technological Needs And Make Recommendations Create And Update Directory Of Clients And Vendors And Maintain All Client Files Research And Recommend New Business Ideas And Catering Opportunities Work With Marketing Director To Help Promote And Market Rave! Research And Recommend New Business Ideas And Catering Opportunities School & Community Calendars Marketing of companies through Facebook, Twitter, Photo Journals, Website, Display Ads, Etc… Develop Event And Promotional Ideas To Increase Business And Promote Name Recognition

FOLLOW UP PHONE CALLS

\"Drop Off\" Catering Slips Take Out Slips Reservations Frozen Orders Resolve \"Situations\" When Necessary

STANDARDS

Always practice Caring Culture. Protect the assets of the property. Maintain professional appearance and behavior when in contact with guests and associates. Follow Policies and Procedures in training manuals and associate handbook. Always remember we are in a partnership with our guests, fellow associates and owners to provide quality service and profitability.

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

401(k) matching Employee discount Paid time off

Work Location:

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