Corporate Events & Experience Manager

Corporate Events & Experience Manager at Hercules Pharmaceuticals, Inc. Corporate Events & Experience Manager at Hercules Pharmaceuticals, Inc. in Port Washington, New York Posted in 1 day ago.

Type:

full-time

Job Description:

Position Overview The Executive and Corporate Experience Manager is responsible for designing and executing high- quality experiences that support the CEO, executive leadership team, and the broader organization. This role oversees the planning and execution of corporate events, executive gatherings, industry engagements, and select personal events hosted or attended by the CEO. The position ensures that every event reflects the organization's standards, mission, and strategic priorities while enabling executives and key stakeholders to move seamlessly from one engagement to the next. The role combines event production, hospitality level service, and operational coordination to deliver polished and memorable experiences.

Key Responsibilities:

Corporate Event Planning Plan and execute corporate events, including leadership meetings, company gatherings, industry receptions, investor meetings, and partner events. Identify and evaluate venues that reflect the company's brand and objectives. Develop detailed event plans including scheduling, logistics, vendor management, and guest experience. Executive Experience Management Coordinate experiences and engagements for the CEO and executive leadership team. Manage reservations, event logistics, and hospitality arrangements for executive gatherings and meetings. Ensure executives are fully prepared and supported during events and transitions between engagements. Venue and Vendor Management Source, negotiate, and manage relationships with venues, restaurants, hospitality providers, and event vendors. Coordinate contracts, reservations, catering, production, and other services. Maintain a curated network of trusted vendors capable of delivering premium experiences. On-Site Event Execution Serve as the lead coordinator during events to ensure flawless execution. Manage vendors and venue staff while overseeing timing, guest flow, and service quality. Address issues in real time while maintaining a calm and professional presence. Logistics and Coordination Work closely with executive assistants, leadership teams, and internal departments to align events with business priorities and executive schedules. Coordinate transportation, accommodations, guest lists, seating plans, and event timelines. Experience Quality and Continuous Improvement Establish standards for event quality and service levels. Evaluate each event and refine processes to improve future experiences. Maintain event playbooks and logistical templates for repeatable company gatherings. Qualifications Experience planning corporate events, executive gatherings, or high-touch hospitality experiences. Strong venue evaluation and event design skills. Exceptional project management and organizational abilities. Ability to manage multiple concurrent events and shifting executive priorities. Strong vendor negotiation and relationship management skills. High level of discretion when supporting executive leadership. Strong interpersonal skills. Work Requirements Ability and willingness to travel as required for company and executive events, up to 50%. Availability to work evenings, weekends, and holidays, depending on business needs and event schedules. Personal Attributes Exceptional attention to detail Strong service orientation Ability to anticipate needs and solve problems quickly The anticipated compensation range for this role is provided as a guideline and not a guaranteed salary. Final compensation will be determined based on various factors, including skills, experience, education, and scope of responsibilities.