Job Summary Purpose:

To support the advancement and front-facing operations of St. Mary's Episcopal School by maintaining donor records, assisting with fundraising campaigns and events, and providing welcoming, professional coverage at the front desk during key school hours.

Reports to:

Director of Development Status:

Non-Exempt Calendar:

12-month

JOB DUTIES

Development and Donor Relations Maintains and manages donor databases, records, and communication lists with accuracy and confidentiality Enters, tracks, and reconciles gifts to the school, including Annual Fund contributions, sponsorships, and event donations Prepares donor acknowledgments, receipts, and stewardship communications in a timely and professional manner Assists with planning and execution of fundraising events and campaigns Supports development reporting and organization of advancement materials Provides administrative support for the Director of Development Writes thank-you notes for donors, events, and staff support Coordinates logistics for Development events, deadlines, and projects Coordinates volunteer support including lunch volunteers and Friday dad volunteers Manages FACTS donation site and prepares annual tax statements Coordinates Grandparents Day logistics including name tags and greeting Administrative Support Manages calendar, scheduling, and correspondence for the Director of Development Prepares meeting materials, agendas, and follow-up communications for Development Organizes and maintains files, records, and shared resources Assists with Marketing and Alumni relations as needed. Drafts and proofreads internal and external communications on behalf of Development and Marketing Manages 5th grade t-shirt design and graduation preparations Front Desk Support Covers the front desk and greets families and visitors, with primary responsibility during peak parent hours Serves as a welcoming and informed resource for school families Collaborates across departments to promote programs and strengthen community connections School Obligations Upholds the mission, values, and professional expectations of St. Mary's Episcopal School Maintains appropriate and professional distance from students and families Maintains the appropriate degree of confidentiality Serves in accordance with the principles and expectations published in the Faculty and Staff Handbook Additional duties as assigned by the

HOS Pay:

From $40,000.00 per year

Benefits:

403(b) 403(b) matching Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

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