Assistant Director for Ceremonies & Events

Job Description For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world's greatest public university, as measured by positive impact—guides everything we do in University Advancement. University Advancement creates engagement opportunities that foster pride, advocacy and private support for the UW. UW Bothell Advancement builds strong, sustainable relationships that position the University as a leader in higher education innovation for the region, state and nation. UW Bothell is a dynamic campus of 6,000 students, 350 faculty, and 300 staff located just 10 miles north of Seattle — and has been ranked #1 in the nation for public colleges delivering the greatest return on investment. UW Bothell has an exciting opening for an Assistant Director for Ceremonies & Events. This is a full-time permanent position. The Assistant Director of Ceremonies & Events partners with the Associate Director of Ceremonies to design, execute and evaluate special and signature events for the UW Bothell campus and community. These events celebrate student, faculty and staff milestones; promote UW Bothell's impact and partnership potential and recognize and steward philanthropic partners. Working independently and collaboratively, the Assistant Director engages UW Bothell's diverse audiences — including alumni, donors, community leaders, faculty, staff, and volunteers — to advance the mission and values of the University.

What You Will Do:

Signature Event Planning & Management (70%) Manage a portfolio of strategic events designed to steward donors, engage alumni and meet defined goals. Events include Convocation, Commencement, Countdown to Commencement, Grad Fair, Annual Employee Fall Kickoff, new building openings and the year-end Student Recognition Ceremony. Develop and maintain event production calendars and timelines to ensure projects are executed efficiently and collaboratively. Design, evaluate and manage budgets for multiple large-scale events, ensuring financial and programmatic goals are met. Facilitate regular post-event evaluations by gathering input to support continuous improvement. Manage communications and social media plans for events. Oversee writing and design of event collateral, including invitations, programs, posters and signage. Coordinate on-site staffing plans for event-day setup and cleanup. Website, Systems & Data Management (20%) Manage event timelines, project details and logistics using event systems. Maintain the Event and Ceremonies website via WordPress and CMS platforms. Prepare and distribute event invitations in collaboration with the Marcom Design team. Track RSVPs, manage guest lists, produce name badges and coordinate table assignments. Collect and analyze event data; generate reports to support informed decision-making. Volunteer & Intern Supervision (5%) Oversee the recruitment, direction and recognition of all special event volunteers Supervise student interns, including onboarding, day-to-day guidance and performance feedback. Other Duties as Assigned (5%)

Minimum Requirements:

Bachelor's degree in Business, Communication, Hospitality, Liberal Arts, Theater or related field AND at least three years of planning and managing large-scale and complex events. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

What You Bring:

Complex event and ceremonies project management experience, including multi-stakeholder coordination and production elements. Strong stakeholder communication skills with experience working across leadership, faculty, staff, volunteers and vendors. Ability to learn and operate relevant tools including WordPress, 25Live, Cvent, Marketo, Trumba and Tassel. Demonstrated commitment to equity, inclusion and accessibility, with experience operationalizing inclusive practices. Excellent writing skills and design oversight for event collateral, including social media coordination. The ability to understand data sets and make strategic decisions using data. Experience with volunteer supervision and day-of operations leadership.

What You Can Expect:

Hybrid work schedule with at least three days in the office per week at the UW Bothell campus. Cubicle/Open workspace environment, which may result in additional or higher levels of noise and visual distractions. Ability to work evening and weekend hours, as necessary, on short or limited notice. Must have regular and reliable transportation for local travel and willing to travel when necessary. During Events (from setup to tear down) or on Event days: Ability to stand for 4 or more hours continuously. Ability to walk for 4 or more hours continuously. Ability to work greater than a 10-hour day Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and teardown #

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Compensation, Benefits and Position Details Pay Range Minimum:

$76,872.00 annual

Pay Range Maximum:

$85,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00%

Union/Bargaining Unit:

Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as "custodian," "nursing" or "manager") to explore available opportunities. To find temporary opportunities, enter "temporary" in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you'll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.