Assistant Event Coordinator Northpointe Staffing
3.7 Lyndhurst, NJ Job Details Temporary From $20 an hour 1 hour ago Qualifications VLOOKUP function Basic math High school diploma or GED Excel data analysis Full Job Description Closeout Coordinator

•

Pharma Event Location:

Traveling to Office (In NJ) 3 days a week (Tues-Thurs)

Hours:

7.5hrs/day Job Description Overview The Close Out Coordinator position brings together several disciplines including quality control, audit, and compliance to ensure that the Events managed are accurately accounted for and reported to our customers. This person interacts with a variety of internal and external stakeholders in a high volume, deadline driven environment. Responsibilities

Review all elements of completed and cancelled programs for accuracy based upon specific customer compliance guidelines in preparation for final closure Ensure events are closed in accordance with customer guidelines and SLAs
Review all supporting documentation required for events which may include event sign in sheet, food & beverage receipts, travel itineraries, audio visual, as transactions take place. May include additional follow-up with external vendors for receipts and materials as needed
Review attendee sign in sheets for accuracy and completeness against attendee information in Event Management System
Review venue and catering contracts to ensure charges are accurate based on the contracted terms for the specific customer
Review detailed venue receipts and perform financial reconciliations of costs incurred for individual events (Excel based)
Post and maintain high volumes of credit card transactions into the Event Management System for their specific cost categories
Navigate through internal/external systems and databases to identify and confirm Event specific details Interact extensively with internal event planning teams (Managers and Coordinators), finance team, and external suppliers to address any discrepancies, questions, and/or follow ups
Track and log updates for events throughout their lifecycle for daily, weekly, and monthly reviews to include event specific issues, statuses, and resolutions
Maintain current knowledge of appropriate regulations, e.g., OIG, PhRMA Code Competency Requirements
Candidate must be detail oriented
Possess strong analytical and problem-solving skills
Able to work independently and as part of a team (and be flexible enough to adapt to shifting priorities)
Able to perform in a high-volume transactional environment
Able to prioritize and work in multiple workstreams
Strong communication skills
both verbal and written
Proficient in Excel (e.g. financial calculations, pivot tables, vlookups)
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere

Education/Skills Experience Desired:

High School or equivalent
College Degree Preferred
1-2 years' experience in field or related area preferred but not required
Great for individuals with Quality Control, Financial, or Compliance Service background
Must be a go getter and very personable at the same time having patience with the process
Possess strong analytical and problem-solving skills

Pay:

From $20.00 per hour Application Question(s): Are you proficient in Excel (e.g. financial calculations, pivot tables, vlookups)? Ability to

Commute:

Lyndhurst, NJ 07071 (Required)

Work Location:

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