Coordinator

Coordinator (Contract) Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position plays a pivotal role in orchestrating seamless event experiences from initial planning through post-event analysis. The successful candidate will serve as the central point of coordination for all event-related activities, managing critical details including budget tracking, vendor relationships, attendee communications, and on-site execution support. This role requires a detail-oriented professional who can balance multiple priorities while maintaining accuracy in financial reconciliation and documentation. The position offers the opportunity to work across diverse events, collaborating with internal teams and external partners to deliver memorable experiences that meet organizational objectives.

Job Responsibilities:

Track and monitor event budgets throughout the planning cycle to ensure financial targets are met Prepare comprehensive run-of-show documents that outline event timelines, logistics, and key milestones Manage all attendee communications including invitations, confirmations, reminders, and follow-up correspondence Coordinate with vendors to secure services, negotiate contracts, and ensure deliverables align with event requirements Provide on-site support during live event execution to troubleshoot issues and ensure smooth operations Collect and analyze post-event feedback from attendees, stakeholders, and team members Reconcile event expenses against budgets and prepare financial summaries Document lessons learned and best practices to enhance future event planning processes Maintain organized records of event documentation, contracts, and correspondence Prepare reports, memos, and presentations related to event planning and outcomes Open, sort, and distribute event-related correspondence including emails and vendor communications Perform general administrative duties such as ordering supplies and maintaining filing systems

Requirements:

5-7 years of experience in event coordination, administrative support, or related field 5-7 years of demonstrated experience managing vendor relationships and budget oversight Strong verbal and written communication skills with the ability to interact professionally with diverse audiences Exceptional multi-tasking abilities and time management skills to handle multiple events simultaneously Customer service orientation with strong interpersonal skills for vendor and attendee interactions Ability to work independently with minimal supervision while meeting deadlines High attention to detail and organizational skills to manage complex event logistics Ability to maintain confidential information regarding budgets, contracts, and attendee data Problem-solving skills to address unexpected challenges during event planning and execution Proficiency in budget tracking and financial reconciliation

Additional Details:

Location:

Remote Duration:

3 months Pay Range•: $21 - $23.50 per hour

Weekly Schedule:

40 hours

Job Status:

Non-Exempt Application Deadline:

Apply within 72 hours of the posting date to ensure consideration. This role is eligible for the following benefits: Medical, dental & vision Hospital plans 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents) Company paid short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Employee Assistance Program Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave Benefits are subject to change and may be subject to specific elections, plan, or program terms. AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us. •We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.