Manage execution of the Annual Fund campaign (spring and year-end mailings, sustaining donor conversion, donor acknowledgment cycles).
Maintain donor database; produce timely thank-you letters, year-end giving statements, and recognition communications.
Coordinate with the Executive Director on a calendar of grant applications, reports, and renewals. Provide program data and impact stories as inputs to applications.
Support the Executive Director on individual major-gift cultivation: prospect research, scheduling, briefings, follow-up.
Track contributed revenue against budget, flag variances to the Executive Director, Board Treasurer and Finance Committee. Operations & Event Production
Coordinate logistics for all IOSP rehearsals, concerts and outreach events: calendar, venues, contracts, programs, ticketing, hospitality, stage setup.
Support the Instrument Coordinator (volunteer): ensure rental inventory is tracked, maintained, and distributed across program sites and students.
Supervise the Music Librarian (volunteer): manage score library, parts distribution, and returns.
Supervise the Stage Crew Lead (volunteer): coordinate setup and production for concerts.
Recruit, schedule, recognize, and retain Event Volunteers (ushers, hospitality, setup/teardown).
Manage relationships with venues (Reif Center, Macrostie Arts Center, partner sites in Cloquet, Aurora, Remer, Bigfork).
Ensure office and administrative operations run smoothly: vendor relationships, supplies, insurance, day-to-day administration. Marketing & Communications
Support the contracted Marketing Consultant on project-based work (concert campaigns, donor mailings, social media, web updates).
Maintain or coordinate maintenance of the IOSP website, and other media channels for consistent storytelling framework.
Coordinate concert program books, posters distribution, press releases, and community announcements. Required Qualifications
Bachelor's degree in nonprofit management, communications, arts administration, music, business, or a related field, OR equivalent professional experience.
Experience in nonprofit operations, fundraising, event coordination, or a closely related field.
Strong written and verbal communication skills.
Comfort managing volunteers and contractors with limited day-to-day oversight.
Proficiency with standard office software (Microsoft 365 or Google Workspace), donor databases, and basic social media platforms.
Strong organizational skills and ability to manage multiple priorities across overlapping deadlines.
Valid driver's license and willingness to travel within Itasca County and Northern Minnesota for events and partner meetings. Preferred Qualifications
Experience in an arts, education, or music nonprofit setting.
Experience with grant writing or grant administration.
Familiarity with Northern Minnesota communities and regional funders.

Work Environment and how to Apply The position requires regular in-person presence for some office hours, rehearsals, concerts, events, and key meetings; routine office work can be performed remotely or in a hybrid arrangement by agreement with the Executive Director. Some evening and weekend work is required during concert seasons and events. Travel within Itasca County and Northern Minnesota is regular but rarely overnight. To apply visit itascaorchestra.org/join-us -OR- Send Cover letter, Resume, and 3 references to executive@itascaorchestra.

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