About Us:

Chef Dane Catering is a full-service catering company known for elevated cuisine and seamless event execution. We specialize in weddings, corporate events, and luxury social gatherings throughout Seattle.

Job Description:

We're seeking a highly organized and detail-driven Event Planner to take ownership of events after the sale is finalized. This role is responsible for guiding clients through the planning process, coordinating all logistics including staffing, and ensuring successful execution from start to finish. Key Responsibilities Client & Logistics Management Take over client relationship after contract is signed Guide clients through planning timelines, deadlines, and next steps Finalize menus, rentals, layouts, and event logistics Manage all client communications post-sale with professionalism and clarity Own all event details (floorplans, rentals, timeline, etc.) Manage changes, updates and revisions with a high level of accuracy and speed Assist with final billing updates and event close-out Event Documentation & Communication Create detailed BEOs (Banquet Event Orders), staff worksheets, and timelines Ensure all event details are accurate, updated, and distributed on time Communicate all event information clearly to cross teams, including but not limited to: Kitchen Team Staffing Team Rental Companies Venue Contracts Clients Staffing Coordination Build and assign event staffing schedules in Nowsta Communicate call times, roles, and expectations to staff Coordinate with internal team and contractors to ensure all roles are filled Event Execution Lead or oversee event-day execution as needed Ensure timelines and service standards are met Troubleshoot and resolve issues in real time Qualifications 2+ years in event planning, catering, or hospitality Strong organizational and time management skills Experience working different styles of events, weddings, memorials, etc. Excellent communication and client management skills Experience creating BEOs and managing event logistics Familiarity with catering software tools like Caterease and Nowsta preferred Ability to manage multiple events and deadlines simultaneously Professional, calm, and solution oriented under pressure Flexible schedule with availability for nights and weekends as needed What We're Looking For A collaborative team player who communicates clearly across departments Someone who thrives in a fast-paced, high-volume environment Detail-oriented and highly organized A collaborative, team-oriented mindset, you work well cross functionally and value strong communication between sales, culinary, and operations Passionate about events, hospitality, and creating memorable experiences Benefits Free lunch daily Medical, dental, and vision insurance Employee-sponsored 401(k) Employee discount Paid sick and paid time off Paid training Schedule & Location Flexible schedule as needed for event support Primarily Monday - Friday 8:00 - 4:00pm Night and weekend availability required In-person in Lynnwood, WA and the greater Seattle area as needed for events

Pay:

$31.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

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