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Events Assistant 2

Job

MIT Technology Licensing Office

Remote

Full-Time

Posted 1 week ago (Updated 6 days ago) • Actively hiring

Expires 7/2/2026

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Job Description

Events Assistant 2
Job Number:
25757
Functional Area:
Administration
Department:
Career Advising & Professional Devt
School Area:
Chancellor's
Pay Range Minimum:
$32.00
Pay Range Maximum:
$38.10
Employment Type:
Full-time (Hybrid)
Employment Category:
Non-Exempt
Visa Sponsorship Available:
No
Schedule:
Pay Grade:
6 Email a Friend Save Posting Description
EVENTS ASSISTANT
2, Career Advising & Professional Development (CAPD), assist staff with planning, executing, and supporting inclusive events at MIT to help students develop educational and career plans. Will be responsible for Event Coordination (30%): Plan workshops and receptions. Develop invitation lists, manage confirmations, arrange speakers, order refreshments, and complete administrative tasks; Vendor & Logistics Support (15%): Coordinate with vendors for lodging, venues, AV, catering, and security. Select career fair vendors, negotiate agreements against budget goals, design layouts, and resolve employer complaints; Information Resource (10%): Explain scheduling procedures and check space availability for interviews and workshops; Real-Time Support (10%): Attend live and Zoom events to assist with setup, logistics, guest greeting, and troubleshooting; Data & Reporting (10%): Track attendance via scanners, upload registration data, and assist with end-of-year reporting; Marketing & Communications (10%): Publicize events via newsletters, boards, and websites. Collaborate on flyers, graphics, and articles; and Operations & Finance (15%): Source cost-effective supplies, submit invoices, reconcile expenses, arrange visitor travel, and serve as Parking Coordinator. Provide backup phone/email support. Job Requirements
REQUIRED
High School Diploma; a minimum of five years of events or administrative experience, academic setting preferred; and proficient in Microsoft Office/Outlook; strong communication, customer service, and organization skills; ability to prioritize tasks, work independently or in a team, and meet fast-paced deadlines; and excellent attention to detail and availability for evening/weekend events.
PREFERRED
Associate's degree. 5/29/2026