Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Events Assistant to support a dynamic Events team within a leading independent investment bank. This is a blended event planning and administrative support role and the ideal candidate is energetic, service-oriented, and thrives in a fast-paced environment where logistics, coordination, and flawless execution are critical. Hours are generally 9:00am-5:30pm with flexibility required around event schedules, and the role follows a hybrid 3/2 schedule.

Key Responsibilities:

Provide administrative and logistical support to the Events team across internal and external events Maintain event calendars, timelines, vendor databases, and event documentation Manage event contact lists, RSVP tracking, registration reporting, and attendee communications Coordinate travel arrangements for team members, including flights, hotels, and transportation Create and manage event itineraries and event logistics materials Print and assemble name badges, tent cards, place cards, signage, and event collateral Process invoices, expense reports, vendor contracts, and payment tracking Coordinate shipping, inventory management, and event supply distribution nationwide Research venues, restaurants, entertainment, gifting, catering, and additional event vendors Assist with Cvent registration management and event platform administration Attend New York-based events and support setup, execution, and breakdown Support firm conferences, networking events, holiday parties, leadership meetings, and special projects

Qualifications:

Bachelor's degree required 2-3+ years of corporate event planning, event coordination, or related experience Financial services, legal, consulting, or professional services event experience preferred Strong administrative and project coordination skills Excellent organizational abilities with exceptional attention to detail Strong written and verbal communication skills Experience managing multiple projects simultaneously Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Professional demeanor with strong customer service and stakeholder management skills Experience with Cvent is a plus Ability to work occasional evenings and travel as needed for event support

Compensation/Benefits:

Up to $85K-$95K base salary + discretionary bonus PTO package Medical, dental, and vision benefits 401(k) with employer match Volunteer day benefit Hybrid schedule (3 days onsite, 2 remote) Stocked office pantry and company-issued technology Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. 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