Events Coordinator | Los Angeles, CA

POSITION

(S) Events Coordinator (Hybrid) About Us Blank Rome is an Am Law 100 firm with 16 offices and 800 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome's culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry. Job Overview Are you a dedicated and passionate professional known for your meticulous approach to event planning and execution? An exceptional opportunity awaits you as an Events Coordinator within our dynamic events team at a distinguished legal firm. As an integral part of this team, the Events Coordinator contributes significantly to the orchestration of internal and client events, ensuring they consistently uphold the high standards that define our firm. The Events Coordinator will demonstrate unwavering commitment to exceptional customer service will foster enduring relationships with internal stakeholders and valued external clients. The Events Coordinator will be responsible for a diverse array of events, ranging from engaging networking receptions and informative seminars to elegant dinners. The Events Coordinator's purview will extend to critical aspects like financial oversight, budgeting, logistical coordination, negotiation with offsite venues and vendors, on-site event management, and post-event analysis to enhance internal evaluation and accreditation for continued education. If you have a passion for event planning, possess excellent organizational skills, and thrive in a dynamic environment, we would love to hear from you. Join our team and be part of creating remarkable and unforgettable experiences for our firm and its valued clients. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Los Angeles office to be on-site 3 days per week. In this role, you will report to the Events Manager. Essential Functions Provide comprehensive support in planning and executing internal and client events across firm practices, ensuring seamless execution from initial requests through post-event reporting. Assume onsite event management responsibilities, catering to the diverse needs and requests in the Los Angeles office, while collaborating effectively with other offices/teams when necessary. Spearhead meticulous pre-event groundwork, encompassing venue selection, contract negotiations for offsite properties and vendors, and liaising with internal resources. Foster effective collaboration by serving as a key point of contact for internal units such as hospitality, facilities, and audio/visual teams. Implement stringent financial oversight, meticulously tracking and reporting expenditures, while ensuring events remain within budget. Efficiently manage administrative tasks intrinsic to event coordination, ensuring every detail is attended to. Craft and oversee event timelines, tactfully managing key milestones to keep all stakeholders and participants aligned for timely event deliverables. Maintain the department's events calendar. Exhibit meticulous control over event materials and giveaways within our Los Angeles office, ensuring an organized inventory. Cultivate a comprehensive database of event venues and vendors, nurturing relationships with industry counterparts to secure optimal arrangements. Collaborate with the firm's Continuing Legal Education (CLE) team to ensure appropriate accreditation where applicable. Contribute to post-event evaluations through the preparation of insightful reports and meticulous budget reconciliations. Travel to other offices or locations to support events of all sizes as needed. Perform other responsibilities as assigned, demonstrating flexibility and adaptability. Work additional hours as needed to fulfill job requirements. The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion. Skills/Qualifications 2+ years of events experience. Bachelor's degree, preferably in English, Marketing, or Communications or a related field. Excellent written and verbal communication skills with the ability to develop positive working relationships (in-person and virtually). Meticulous attention to detail and accuracy. Excellent project planning skills. Ability to handle multiple projects from various staff members while maintaining a high level of professionalism. Proven problem solving, critical thinking, and decision-making skills. Trustworthy and reliable, ensuring the firm's standards are upheld. Proficient in Microsoft Suite (Word, Excel, Outlook, Teams). Proficient in database management, InterAction experience preferred. Proficient in web-based conference call/web-sharing applications. General Expectations Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues. Contribute to providing the highest quality of service to internal and external clients. Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time. Understand and abide by firm policies and embrace firm values. Ability to maintain regular attendance and work regularly scheduled hours. Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment. Comply with safe work practices including compliance with the firm's

COVID-19

policies and safety measures. Compensation The salary range for this role is $60,000 - $80,000. Actual salaries will depend on a candidate's geographic location, relevant experience, and skillset. The salary range listed is just one component of Blank Rome's total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.