Type:

full-time

Job Description:

Exhibits & Sponsorship Coordinator Location:

Hybrid (Washington, DC Area)

Schedule:

Monday-Friday, 9:00 AM - 5:00 PM |

In-office Tuesdays and Thursdays Employment Type:

Temporary Opportunity with

Potential Temp-to-Permanent Conversion Start Date:

ASAP About the Opportunity Our client is seeking an Exhibits & Sponsorship Coordinator to provide administrative and operational support for a dynamic events team. This role will support the planning and execution of conferences, exhibitions, and sponsorship programs while managing exhibitor relationships, event logistics, and database coordination. This is an excellent opportunity for an organized, detail-oriented professional with experience supporting exhibits, sponsorships, conferences, or association events. The ideal candidate will have hands-on experience with exhibitor management and familiarity with the A2Z event management platform. Key Responsibilities Provide administrative and operational support for multiple conferences, exhibitions, and sponsorship programs. Support exhibit booth sales, exhibitor registration, sponsorship fulfillment, and exhibitor communications. Manage day-to-day communication with exhibitors, sponsors, vendors, and internal stakeholders. Respond to exhibitor and sponsor inquiries in a timely and professional manner. Maintain accurate exhibitor, sponsor, and event records within internal databases. Update contracts, communications, and event-related documentation. Monitor exhibitor invoices and assist with payment tracking.

Support exhibit operations including:

Exhibitor registration Signage coordination Vendor communication Exhibitor logistics Pre-event planning activities Coordinate with meeting planners and event teams to ensure timelines and deliverables are met. Serve as a liaison between exhibitors, sponsors, vendors, venues, and internal teams. Maintain event files, records, and performance tracking information. Assist with post-event reporting and analysis. Support additional projects and initiatives as needed. Required Qualifications Experience supporting exhibits, sponsorships, conferences, trade shows, or association events. Experience with exhibitor management, booth sales, sponsorship coordination, or event operations. Experience using the A2Z event management platform strongly preferred. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong customer service skills with the ability to build relationships with internal and external stakeholders. Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook. Ability to work independently while collaborating effectively within a team environment. Preferred Qualifications Experience within an association, nonprofit, conference, or membership-based organization. Familiarity with exhibit floor plans, sponsorship packages, exhibitor services, and event fulfillment. Experience managing event databases and reporting. Strong attention to detail and ability to follow processes. What We're Looking For The ideal candidate is a highly organized, proactive professional who enjoys event coordination, relationship management, and supporting successful conference experiences. This person should be comfortable managing multiple projects at once, communicating with a variety of stakeholders, and keeping details organized in a fast-paced environment. Additional Details Hybrid schedule with onsite work Tuesdays and Thursdays. Standard schedule is Monday-Friday, 9:00 AM - 5:00 PM. Weekend event support may occasionally be required; travel expenses will be covered when travel is necessary. 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