Special Events Associate/Manager

Special Events Associate/Manager National Archives Foundation - 4.5 Washington, DC Job Details Full-time $50,000 - $75,000 a year 20 hours ago Benefits Health insurance Dental insurance Paid time off Work from home Qualifications Customer inquiry handling Administrative experience Bachelor's degree Calendar management Organizational skills Time management

Full Job Description Organization:

National Archives Foundation Position Title:

Special Events Associate/Manager Reports To:

Director of Special Events Location:

Washington, DC As the nonprofit partner of the National Archives and Records Administration (NARA), the National Archives Foundation (NAF) generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and civic and educational outreach, and digital initiatives. NAF advances its mission by inspiring a deeper appreciation of our country's heritage and encouraging citizen engagement in our democracy by introducing America's records to people around the U.S. and the world. Position Scope and Responsibilities The position will provide support to the Foundations' Special Events (SE) team in the successful completion of all Foundation hosted and private events. This is a full-time hybrid position. The candidate has the opportunity to work from home but is required to be in the office a minimum of three days a week but likely more due to the client-facing in-person requirements of this position. The position will require some visitor, donor, and sponsor engagement, as well as participation in evening and weekend events from time to time, including presenting and engaging with tours at the historic National Archives Museum. The ideal candidate must possess excellent people management and customer service skills. Interest in nonprofit fundraising and a passion for American history, civic engagement, and/or museums are highly desirable. Specific duties include but are not limited to:

Administrative & Team Support:

Provide administrative support for the Special Events team, including: revenue tracking, invoicing, and data entry. Assist with logistics for quarterly Board meetings and other institutional gatherings. Draft and distribute internal event production documents (burn permits, vendor forms, staffing plans, signage). Support cross-departmental initiatives and other duties as assigned. Review, process and respond to incoming inquiries. Assists the SE department in reaching their annual revenue goal.

Event Inquiries & Client Relations:

Administers all phases of events, including but not limited to planning, facilitating, servicing, and administrative procedures. Provide excellent organization, interpersonal and administrative skills. Complete site visits for clients interested in hosting events at the National Archives Museum Network and promote the National Archives Foundation at hospitality industry events. Provide top-notch customer service skills. Be a self-starter.

Event Operations:

Provide on-site support for Foundation-hosted and private events, including evenings and weekends. Coordinate vendor logistics, including load-in, setup, breakdown, and compliance with facility requirements. Partner with vendors, facilities, security, and NARA staff to ensure seamless event execution. Conduct tours of National Archives event and exhibition spaces. Support major Foundation programs, including the annual Gala, exhibition openings, and donor engagement events. Coordinate event details (including schedules, layouts, guest lists, vendor delivery/staff forms, etc.) Assists with managing the Special Events calendar. To negotiate vendor quotes and agreements.

Qualifications:

Bachelor's degree 5 years or more of event management experience preferred. Strong written and oral communication required. The ability to work well in a team environment. The ability to work in a fast-paced environment. Ability to maintain diplomacy while working effectively with a wide range of constituencies, both internally and externally. Ability to multitask and time management are a plus. Ability to participate in evening/weekend events. Event Management skills are a plus. Has a desire to join a Professional Meeting Industry organization. Be proficient with computer software for word-processing, event management and database management — Raiser's Edge, Accruent (EMS), Social Tables, & G-Suite (Google) preferred. Interest in American history, civic engagement, and/or museums a plus. The National Archives Foundation is dedicated to providing equal opportunities for all. We believe that a diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation's history. We review all candidates regardless of race, sexual orientation, or religion, and we value the unique perspectives and experiences that each individual brings to our team. Resumes are reviewed on a rolling basis. Please email your resume, cover letter, and three references (references will only be contacted if the candidate is a finalist). Interested candidates, please apply online to . You must send your materials to this address to be considered for the role.

Job Type:

Full-time Pay:

$50,000.00 - $75,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

Hybrid remote in Washington, DC 20408