Position Information Hiring Department :

University Events Reports To:

Assistant Vice President of University Events Job Location:

El Paso, Texas Posting End Date:

Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours:

40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility is required on evenings and weekends.

FLSA status:

Exempt Earliest Start Date:

As soon as possible.

Salary :

$40,480.00

Annually Required Application Materials:

Resume Cover Letter List of three references Position Summary Supports the planning, coordination, and execution of institutional events that advance the university's mission and strategic priorities. This role contributes to both operational and logistical aspects of event delivery, working collaboratively with campus partners, leadership, and external stakeholders to ensure events are executed with a high level of quality and professionalism. The coordinator plays a key role in maintaining organized processes, supporting administrative functions, and delivering events with strong attention to detail, customer service, and overall guest experience.

Statement of Duties and Responsibilities:

Plan, coordinate, and execute a variety of university events, ensuring timelines, budgets, and quality standards are consistently met. Collaborate with campus partners, leadership, vendors, and service providers to support event objectives and requirements. Provide professional and responsive customer service, ensuring clear communication, timely follow-up, and appropriate issue resolution. Prepare event materials, briefing documents, schedules, checklists, signage, and planning tools with a high level of accuracy and attention to detail. Maintain organized records, event files, timelines, and departmental resources. Oversee and support day-to-day administrative and operational functions within the University Events office. Contribute to the visual presentation and overall experience of events, including layout, materials, and attention to design details. Monitor industry trends and recommend enhancements to event processes and guest experience. Ensure confidentiality of sensitive information and compliance with all university and state policies. Attend and support all assigned events, including extended hours and weekends as needed. Demonstrate accountability, dependability, discretion, and commitment to excellence in all responsibilities. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned.

Supervisory Responsibilities:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education:

Bachelor's Degree. and

Experience:

0-2 years of related experience; or equivalent combination of education and experience.

Note:

This position requires a valid, state issued drivers license.

Preferred Qualifications:

Experience supporting events in higher education, nonprofit, or professional environment. Familiarity with event planning processes, project coordination, or logistics. Exposure to design tools, marketing materials, or visual presentation concepts. Bilingual (English/Spanish) preferred. Why Pick UTEP The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

Miner Perks and Benefits What UTEP Offers:

Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform

Voluntary Benefits:

Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans Retirement Programs Longevity Pay Paid Vacation & Sick Leave Paid Holidays Employee Discounts & Perks Employee Education Assistance program And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer:

Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information Note:

To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. 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