$80,000 a year
Full-time WashingtonExec 2 reviews $75,000
$80,000 a year
Full-time This role is centered on managing event logistics, attendee communications, registration materials and on-site execution for WashingtonExec events in Fairfax, Virginia, and Tysons Corner, Virginia.

The coordinator will also support media-related efforts by working closely with the media team on executive coverage, promotional opportunities, LinkedIn advertising, executive-hire announcements, videos, profiles, and other WashingtonExec content. This is not a standalone media or interview-coordination role. The priority is keeping event operations organized while remaining closely aligned with the media team. Key Responsibilities Event Coordination & RSVP Management Track RSVPs, attendee confirmations, waitlists, and guest lists through Outlook and internal tracking systems. Maintain accurate event data, attendee details, and event communications. Prepare name badges, name tents, executive bios and other event collateral. Send post-event thank-you communications, attendee surveys, and follow-up materials when applicable. Ensure materials and attendee information are accurate and ready before each event. On-Site Event Support Support WashingtonExec events throughout Fairfax, Virginia, and Tysons Corner, Virginia. Staff the registration desk, welcome attendees, manage check-in, and resolve basic guest-list issues. Support events with 10 to 100 attendees, including events with multiple dinners or speakers occurring at the same time. Help ensure each event runs smoothly from setup through post-event wrap-up. Be available for approximately 24 evening events annually, generally averaging two per month. No evening events are held in August. Media Team Support Work closely with WashingtonExec's media team to support executive and company visibility efforts. Assist with promoting executive hires, company announcements, awards, profiles, videos, and WashingtonExec content. Support LinkedIn advertising and digital promotion initiatives. Help organize media-related materials, maintain internal tracking, and ensure information is accurate for the media team. Qualifications & Skills 2-4 years of experience in event coordination, communications, media support, public relations, executive support, marketing, or a related field. GovCon, federal contracting, government, or professional-services experience preferred. Strong organizational, written and verbal communication skills. Professional, reliable, and comfortable working with executives, speakers, attendees, sponsors, and internal staff. Highly Proficient in MS Outlook, Excel, Word, and PowerPoint. Experience managing schedules, calendars, spreadsheets, attendee lists, and event materials. Familiarity with LinkedIn, LinkedIn advertising, digital content promotion, and executive communications preferred. Reliable transportation and ability to travel locally to Fairfax and Tysons Corner events.

Benefits / Other

Competitive salary $75K to $80K plus bonus based on company performance. Paid time off. 401K with matching. Employer paid health, life and disability insurance. Flexible work arrangements

Hybrid Pay:
$75,000.00
$80,000.

00 per year

Benefits:

401(k) Health insurance Life insurance Application Question(s): Please provide a cover letter.

Work Location:

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