Catering Event Coordinator

Catering Event Coordinator Gourmondo Catering Co - 4.1 Seattle, WA Job Details Full-time $25 an hour 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Teamwork Interpersonal skills Sales Filing Administrative experience Full Job Description

POSITION OVERVIEW

The primary role of the Catering Event Coordinator is to ensure accuracy and clear communication for all event details provided to Culinary and Operations by the Event Planning/Sales Team, so that Gourmondo may exceed client expectations when executing events. They are to act as the Event Plan Auditor, looking for and correcting discrepancies in even details prior to handing off staff plans and menus to the Kitchen and Operations Teams. They are to act as the liaison between the Event Operations Team and the Event Planning/Sales Team, continuously looking for ways to improve upon Gourmondo's processes, tighten up communication, and create consistency in our services from start to finish.

PRINCIPAL DUTIES AND RESPONSIBILITES

Support Event Planners with incoming phone calls, email inquiries, or internal referrals with the purpose of converting the lead to a sale. Review detailed timeline of client's events - check for accuracy and consistency across all internal documents - update internal schedules and timelines as needed. Build deep relationship with Operations Team and Culinary Team to ensure handoff is seamless between departments and all catering event details are efficiently and accurately communicated. Responsible for processing/tracking all payments related to event deposits. Places rental orders and adjusts as needed based on final event details. Produces and distributes menu signage for all event food and bar offerings. Occasionally attends events to ensure proper service by staff, providing good communication and strong leadership; including on-site support for large-scale, high-touch events. Audit and print BEOs for distribution, participate in weekly BEO meetings. Responsible for follow-up circulation and timely communication with proper departments. Input Events drop off orders into Business Central upon booking - update as needed. Maintain complete and in-depth files on all future and past events as directed by departmental standards.

WHAT WE ARE LOOKING FOR

2+ years experience in an administrative function. Energized by working with a team who produces a high volume of events, often taking place simultaneously Finds joy in providing stellar customer service and setting clients up for success A team player that is goal oriented Passion for food and beverage industry!

COMPENSATION & BENEFITS

$25.00 per hour Paid Time Off Free Employee Lunches 50% Subsidized ORCA Commuter Pass Medical (50% employer-paid), Dental, Vision, and Life Insurance 401(k) Retirement Plan

WHY GOURMONDO?

At Gourmondo, we're more than a catering company—we're a community. We value collaboration, transparency, open communication, and fun. We support local nonprofits and are proud to be an inclusive employer. We believe diverse teams create better outcomes and we're committed to equal opportunity in all aspects of employment

Job Type:

Full-time Pay:

$25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Ability to

Relocate:

Seattle, WA 98134: Relocate before starting work (Required)

Work Location:

In person