Financial Secretary/Custodial

JOB STATUS

OPEN

POSTING DATE

04/17/2026

POSTING NUMBER:

053013

LOCATION:

Custodial Services South - 934

POSITION TITLE:

Financial Secretary/Custodial

JOB DESCRIPTION

Manage department payroll systems and assist the Coordinator of Custodial in the efficient management of the department and present a positive image to the staff and public. DUTIES and

RESPONSIBILITIES

Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of office supplies and program equipment. Maintain a schedule of appointments and make travel arrangements for department staff. Prepare bidding documents. Maintain bid and purchasing files. Assist department employees with payroll and absentee questions. Record absences to Outbook when necessary. Answer and respond to incoming calls, take reliable messages and route to appropriate staff. Manage moving crew and repair crew work orders, receive, create, execute, and complete them. Prepare correspondence for Director and Coordinator. Compile data necessary for reports and forms for administration. Maintain office procedures in the building administration area. Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor. Maintain confidentiality. Regular attendance. Other duties as assigned.

EXPERIENCE

Two (2) years secretarial work experience Bookkeeping experience

QUALIFICATIONS

Minimum Education/Certification High School Diploma or GED Special Knowledge/Skills Typing, filing, bookkeeping Communication - telephone, meeting students, parents, and public

CONTACT INFORMATION

Mental Demands/ Physical Demands/Environmental Factors Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Frequent prolonged and irregular hours. Moderate standing, bending, and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.

APPLY TO

Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.

SALARY:

PAY GRADE

AS-5 - Minimum hourly rate - $18.75