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Job Description
General Purpose:
Assist the Parks and Recreation Director with the management and direction of the Department by direct and/or indirect oversight of the divisions including Recreation, Senior Services, Marketing, Park Operations, Facility Maintenance, Membership Services, Athletics and Aquatics.
Supervision Received:
Works under the general guidance and direction of the
Parks and Recreation Director Supervision Exercised:
Manages subordinate supervisors who will supervise all full time, part time, temporary employees, volunteers and contract labor in their respective division. Oversees the entire Department in the absence of the Director.
Essential Duties and Responsibilities:
Direct and/or indirect oversight of the divisions including Recreation, Senior Services, Marketing, Park Operations, Facility Maintenance, Membership Services, Athletics and Aquatics. Oversee the budget preparation for assigned divisions. Oversee hotel/motel appropriations for all divisions that supervision is exercised in. Assist the director with capital improvement projects for the department. Establish and develop all policies and procedures for divisions that supervision is exercised in. Lead and direct long-term planning; organize and implement parks and recreation activities and programs; provide public relations for the Parks and Recreation Department. Assist in leadership and direction to Parks and Recreation staff; review and evaluate the work activities of subordinate personnel. Meet with and provide reports and information to the Director of Parks and Recreation, City Manager, City Council, community groups, and the Parks and Recreation Commission; Assists the Parks and Recreation Director with agenda information for Council packets and for the Parks and Recreation Commission. Oversee operations and implement policies for all facilities within the Parks and Recreation Department including but not limited to; rental facilities, athletic facilities and aquatic facilities. Develop and oversee all goals and objectives for revenue programs. Develop and maintain working relationships with the public and outside agencies. Develop, negotiate, secure and manage major corporate sponsorships and donations for department programs, facilities and events. Research and pursue grants and help create business funding opportunities. Oversee and establish committees for all Parks and Recreation Department special events. Assist the director as department liaison to the Youth Sports organization agreements, ensuring conditions of the agreement are met and maintain regular communication with the presidents.
Peripheral Duties:
Performs all other related duties as assigned, including any special or recurring projects that may be assigned. Including but not limited to; serving on various community committees, assist in transportation for department activities and delivering meals for Senior Services. Serves as the Parks and Recreation Assistant Director of the Emergency Operations Center (EOC).
Desired Minimum Qualifications:
A Bachelor's Degree is required. Degree in Parks and Recreation, Health and Human Services, Public Administration or any other related field of study is preferred. Relatable years of experience may be considered in lieu of field of study. Minimum 5 years of management job experience within a municipal or government setting. Minimum 5 years' experience with progressive responsibilities as a recreation and/or park superintendent. CPRP (Certified Parks and Recreation Professional) certified or ability to obtain certification within one year from date of employment. CPR and First Aid Certified or ability to obtain with 60 days. Valid Class C Texas Driver's License or ability to obtain within 60 days.
Preferred Qualifications:
Aquatic Facility Operator (AFO) and/or Certified Pool Operator (CPO) certification or ability to obtain within 1 year. Member of Texas Recreation and Parks Society (TRAPS) and Texas Amateur Athletic Federation (TAAF). National Incident Management Systems (NIMS) Training.
Necessary Knowledge, Skills and Abilities:
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations. Ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Proficiency in Microsoft Office (Word, Excel, Power Point and Publisher). Strong organizational skills and the ability to prioritize time and duties as pursuant to the job. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Knowledge in Parks and Recreation registration software (preferably RecTrac). Strong interpersonal communication skills, leadership and team qualities. Ability to operate a computer, telephone, cell phone, fax machine, copier, pager and calculator. Ability to serve the public and other city departments in a diplomatic and professional manner, exercising good emotional control. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to simultaneously perform a variety of technical and administrative functions and maintain a quality work product. Ability to work independently in the absence of supervision. Ability to understand and analyze complex issues and projects and identify effective strategies and solutions. Ability to work with a wide variety of personalities and cultural differences. Ability to establish and maintain effective working relationships with subordinates, co-workers, and the general public. Ability to communicate effectively both verbally and in written form. Ability to estimate materials and supply needs. Knowledge and previous experience in the development of and management of municipal recreation programs and services. Knowledge and previous experience in the development and management of special events, senior programs and youth and adult athletic programs. Knowledge of the design, construction, maintenance and repair of parks and recreation facilities. Knowledge of management and supervisory methods and practices. Knowledge of effective public relations methods and practices. Ability to understand general accounting practices. Ability to manage capital improvement projects. Ability to research, analyze and evaluate new service delivery. Ability to complete assigned task under the pressure of time and an extreme workload. Ability to multi-task several projects due at the same time.
Special Requirements:
Hours are typically 8am to 5pm Monday through Friday but may require occasional work on evenings and weekends. Available for on-call duty. Act as a backup to the Parks and Recreation Director for the Emergency Management Committee. Act as a backup to the Parks and Recreation Director in his absence. Valid Texas Driver's License or ability to obtain within 30 days.
Tools and Equipment Used:
Personal Computer/laptop, printer, copy/fax machine, calculator, Microsoft Office Suite and phone. Use of a city vehicle on occasion.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical requirements of the job include the ability to sit, talk, kneel, bend at both the waist and knee, reach with the arms over the head, and hear, both on the telephone and in person, using regular conversational tones; vision requires the ability to focus and read printouts, computer, screens and other written material. Duties may require lifting up to 50 pounds and have the use of hands and fingers to perform essential functions of the job, i.e., typing, data entry, using the calculator and operating other office equipment.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Work generally performed in a climate and temperature-controlled building with occasional exposure to outdoor weather conditions. Travel between city buildings is necessary.
Selection Guidelines:
Formal application, rating of education and experience; questionnaire, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
