HR Coordinator

Job Title:

HR CoordinatorJob Description The HR Coordinator supports day-to-day human resources and administrative operations with a strong focus on payroll processing, workforce coordination, employee documentation, and audit support. This role acts as a key liaison between employees, leadership, contractors, and auditors, ensuring smooth operations across both manufacturing and office environments. The HR Coordinator builds positive relationships at all levels, manages confidential information with professionalism, and contributes to a respectful, accountable, and positive workplace culture. Responsibilities + Process and review weekly and bi-weekly payroll using ADP Workforce Now or similar payroll systems. + Review, verify, and approve employee hours, overtime, attendance, and shift records for accuracy and compliance. + Ensure payroll accuracy and adherence to company policies and labor regulations. + Coordinate with department leaders to resolve payroll discrepancies, missing punches, and scheduling issues. + Maintain accurate payroll records and supporting documentation. + Assist with maintaining employee schedules, attendance tracking, and workforce reporting. + Support management with employee counseling sessions, coaching discussions, corrective actions, and performance documentation. + Document employee interactions, disciplinary actions, attendance concerns, and coaching conversations in a professional and timely manner. + Maintain confidential employee personnel files and HR documentation. + Support onboarding and orientation processes for new employees to ensure a smooth integration into the organization. + Track employee certifications, training completion, and compliance requirements. + Serve as a professional and approachable resource for employees regarding workplace concerns and HR-related matters. + Maintain and update employee skills matrices and proficiency documentation across manufacturing departments. + Track personnel skill levels, machine qualifications, cross-training progress, and operational competencies. + Coordinate with department supervisors to identify training needs and development opportunities. + Assist in workforce planning and labor allocation based on employee skill sets and operational needs. + Coordinate onsite contractors and service providers, including HVAC, air compressor, maintenance, electrical, janitorial, and other facility vendors. + Schedule contractor visits and communicate plans with internal departments regarding upcoming work. + Maintain contractor logs, service records, insurance certificates, and related documentation. + Help ensure contractor compliance with facility safety and operational requirements. + Coordinate and support HACCP audits, customer audits, safety audits, and operational compliance reviews. + Prepare and organize documentation required for auditors and customer visits. + Collaborate with department managers to gather records, procedures, training logs, and corrective actions for audits. + Help ensure compliance with company policies, food safety standards, GMP requirements, and customer expectations. + Track audit findings, corrective actions, and follow-up activities through to completion. + Maintain a professional, approachable, and respectful relationship with employees at all levels. + Foster a positive workplace culture through clear communication, active listening, and fair treatment of personnel. + Handle employee matters with empathy, discretion, and professionalism. + Support leadership in addressing employee concerns in a constructive and non-demeaning manner. + Promote accountability and performance improvement through coaching and respectful communication. + Maintain professionalism and composure when handling sensitive or difficult employee situations. + Perform general clerical and administrative tasks related to HR, documentation, and data entry as needed. Essential Skills + 2+ years of experience in human resources, payroll, manufacturing administration, or office coordination preferred. + Experience with ADP Workforce Now or similar payroll and timekeeping systems preferred. + Bilingual fluency in English and Spanish required, with the ability to communicate effectively and respectfully with both English- and Spanish-speaking employees. + Strong organizational skills with excellent attention to detail and documentation accuracy. + Proven ability to handle confidential information with professionalism and discretion. + Strong communication and interpersonal skills, both verbal and written. + Proficiency in Microsoft Office, including Excel, Word, and Outlook. + Demonstrated ability to manage multiple tasks and priorities in a fast-paced manufacturing environment. + Competence in payroll accuracy and timekeeping administration. + Ability to provide effective employee communication and support, including conflict resolution and professional communication. + Strong skills in documentation, recordkeeping, and audit preparation. + Ability to coordinate contractors and vendors and support compliance efforts. + Associate's degree or equivalent experience in Human Resources, Business Administration, or a related field preferred. Additional Skills & Qualifications + Experience in manufacturing, printing, packaging, or food manufacturing environments preferred. + Knowledge of benefits administration and HR administrative processes is beneficial. + Experience with onboarding and orientation processes for new employees. + Familiarity with HACCP audits, safety audits, and customer audits is an advantage. + Understanding of food safety standards, GMP requirements, and operational compliance expectations is helpful. + Ability to track employee certifications, training completion, and compliance requirements. + Experience maintaining employee skill matrices and proficiency tracking in a production environment. + Strong clerical, data entry, and general administration capabilities. + Ability to build positive working relationships with employees across all levels of the organization. + Demonstrated ability to remain composed and professional in sensitive or challenging situations. Work Environment This position operates in both office and manufacturing environments and involves regular interaction with production personnel, contractors, auditors, department leadership, and external service providers. The role uses tools such as ADP Workforce Now and Microsoft Office (Excel, Word, Outlook) to manage payroll, documentation, and reporting. The facility is described as a very clean, well-maintained building in a convenient location near the airport area, reflecting a professional and organized setting. The culture emphasizes a family mentality, positive relationships, clear communication, and fair treatment. The schedule may require occasional flexibility to support payroll deadlines, audits, onboarding activities, or operational needs. Attire is expected to be appropriate for a professional office and manufacturing environment, with any required safety or GMP-related gear provided or specified according to facility standards. Job Type & Location This is a Contract to Hire position based out of Orlando, FL. Pay and Benefits The pay range for this position is $28.85 - $36.06/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Orlando,FL.

Application Deadline This position is anticipated to close on May 29, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.