Human Resources Generalist I

Human Resources Generalist I Reports to:

Manager/Director, Human Resources Summary:

The role of the HR generalist will be to assist the human resources department with all administrative tasks and functions.

Title:

Human Resources Generalist I Reports to:

Human Resource Manager Summary:

The Human Resource Generalist I is responsible for a broad range of HR functions, offering expertise in areas such as recruitment, employee relations, onboarding, compliance, and HR strategy. This mid-level role is designed for professionals with a strong foundation in HR practices who are looking to expand their influence and impact across the organization. The HR Generalist I will collaborate with various departments to ensure alignment with business goals and enhance employee engagement and productivity.

Major Duties :

• Responsible for tracking all open positions within the company and corresponding job descriptions. Ensuring when a position is vacated, the proper steps are taken for approval of backfill, with job posting tickets.
• Working with department leaders in screening job candidates and conducting reference checks when required.
• Drafting offer letters for selected candidates, sending them out and tracking the response
• Initiating documentation needed to conduct the background and pre-employment drug screening, scheduling and tracking each screening.
• When all pre-employment requirements are met, working with the department leaders and candidate to schedule orientation
• Responsible for onboarding / orientation of all employees including driving and non-driving staff, ensuring all presentations stay up to date and accurate as policies and process change, communicating company policies and ensuring all required forms / documents are obtained
• Responsible for the updating of information into the HRIS system for all non-driving employees, including EEO information for both drivers and non-drivers, hires, terminations and rehire information
• Responsible for ensuring form I-9 is properly completed by all employees including drivers, tracking expiration dates of documents and ensuring renewal documents are received prior to expiration of current documents
• Scanning of all documents to the employees Personnel (P) file for both drivers and non-drivers, in a timely manner, ensuring scans are readable.
• Responsible for all non-driver pre-employment and random drug screens, obtaining randomized list, scheduling test on days when the clinic is in house, working to schedule with outside clinics when necessary, tracking results, communicating positive results to the VP.
• Responds to all unemployment claims, tracking claim, providing information to the requesting department, attending hearings when needed, with a goal of denial on all claims.
• Collecting required time tracking documents for hourly paid drivers, processing and submitting them to the payroll department on a weekly basis.
• Conducting audits of time documents submitted each week for hourly drivers against their ELD logging records to ensure accuracy of time.
• Responsible for identifying hiring candidates that will qualify for the State Workforce Program and connecting the candidates with the program, in order to receive credit on compensation from the program.
• Responsible for sending and tracking exit interview surveys to all separated non-driving staff, utilizing survey monkey Creates and sends weekly exit interviews to newly separated drivers.

Tag's the survey in Survey Monkey with the appropriate reason codes. Downloads survey information monthly to send to upper management in an effort to reduce driver turnover. Processing driver terminations on a weekly basis, with detailed accuracy, sending out weekly term report to recipients and separation letters to drivers who were MIA or no contact. Responsible for all travel booking for entire non-driving company personnel, booking airfare, hotels and rental cars as needed and or requested. Utilizing company designated software Egencia, ensuring the most cost-effective travel arrangements are made. Ensures all vendor invoices are audited and submitted for payment prior to due date. Conduct and handle all non-driver previous employment verifications, working with the payroll department for the financial data to be completed when needed. Maintains the integrity and confidentiality of human resource files and records. Acts as the front person for Paschall Truck Lines, Inc in annual job fairs and our community programs when requested. Support all internal and external HR related inquiries or requests.

• Performs customer service functions by answering employee requests and questions.

Assists with any other duties as assigned by HR Department or Management Team.

Job Requirements/Work Area Conditions:

Educational/Experience:

• High School graduate with two plus year experience

Physical:

• Continuous sitting, repetitive keyboard movements, telephone communications in a fast-paced environment.

Special Skills:

• Keyboarding, computer operation and both verbal and written communication skills.

Attention to detail and maintaining confidentiality is a must.

Environmental:

Office environment.

WORKER ATTRIBUTES

Knowledge - A n organized body of information usually of a factual or procedural nature which, if applied, makes adequate performance on the job possible. A body of information applied directly to the performance of a function.

Employment Law:

Knowledge of state and federal employment law regulations, including but not limited to, FMLA, I-9s, W-4 forms, ERISA, PPACA, ADA, etc.

Clerical :

Knowledge of administrative and clerical procedures and systems such as Microsoft products, managing files and records, and other office procedures and terminology.

Policy and Procedure :

Knowledge of company policy and procedures. Skills - T he proficient manual, verbal or mental manipulation of data or things. Skills can be readily measured by a performance test where quantity and quality of performance are tested, usually within an established time limit. Examples of proficient manipulation of things are skill in typing or skill in operating a vehicle. Examples of proficient manipulation of data are skill in computation using decimals; skill in editing for transposed numbers, etc.

Clerical :

Must be able to type.

Talking :

Must be able to clearly relay important instructions and ensure they're understood.

Listening :

Giving full attention to what others are saying, taking time to understand the points being made, asking questions when appropriate and not interrupting at inappropriate times.

Critical Thinking:

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Time Management :

Manage one's own time and the time of others.

Coordination :

Adjusting actions in relation to others' actions.

Service Orientation :

Actively looking for ways to help people.

Social Perceptiveness :

Being aware of others' reactions and understanding why they react as they do.

Operation and Control :

Controlling operations of equipment or systems. Ability - T he power to perform an observable activity at the present time. This means that abilities have been evident through activities or behaviors that are similar to those required on the job, e.g., ability to plan and organize work. Abilities are different from aptitudes. Aptitudes are only the potential for performing the activity.

Planning:

Plan, organize and prioritize work.

Data and Research:

Gather facts and communicate findings.

• Interpersonal communication: Written and verbal expression and clarity.

Problem Sensitivity:

The ability to anticipate or recognize problems.

Multi-tasking:

The ability to shift between two or more activities or sources of information.

Relator:

Able to build lasting bonds with a wide variety of personality types. Performance Dimensions - Performance dimensions are traits or characteristics used to describe observable workplace behaviors. They provide a framework for managers and employees in which performance can be discussed and evaluated.

Service and Sensitivity:

Actions that indicate a consideration for the feelings and needs of others. Responsiveness to the needs of drivers, internal and/or external customers.

Listening :

Ability to extract information in oral communication. Actively makes an effort to pay attention and hear what someone is saying.

Oral and Written Communication:

Effective expression in individual or group situations (includes gestures and non-verbal communications). Effective expression of thoughts and messages in a written format (includes clarity, grammar, spelling, conciseness, etc.).

• Planning and organization : Establishing a course of action for self and/or others to accomplish a specific goal: Prioritizing responsibilities and organizing efforts to ensure the timely completion of daily responsibilities, projects, etc.

Judgment :

Making rational and realistic decisions which are based on logical assumptions and which reflect factual information and consideration of company's mission and resources.

Stress Tolerance :

Stability of performance under pressure and/or opposition.

• Team player : Actions are consistent with overall corporate goals and objectives.

Ability to work with others. Facilitates and supports cooperative actions. Listens to, and respects, other's contributions. Willingness to express ideas, opinions, and share information. Paschall Truck Lines, Inc. is an equal opportunity employer committed to creating a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, national origin, disability, or any other protected characteristic. Employment decisions are made based on qualifications, merit, and business needs. We welcome applicants from all backgrounds and strive to provide a supportive and equitable work environment for all employees.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Application Question(s): What is your salary requirements for the role? Please list 3 professional references, including working relationship with them and contact information. No personal references or relatives.

Experience:

Human Resources:

1 year (Preferred) Ability to

Commute:

Murray, KY 42071 (Required) Ability to

Relocate:

Murray, KY 42071: Relocate before starting work (Required)

Work Location:

In person