Human Resources Generalist - Talent Acquisition and Operations

For best consideration, please apply by Friday, May 22, 2026.

JOB SUMMARY

The Human Resources Generalist - Talent Acquisition and HR Operations manages the college's recruitment, hiring, and onboarding processes and provides operational support for Human Resources systems and programs. This position serves as the primary coordinator for the full lifecycle of recruitment activities, working closely with hiring managers to ensure efficient, equitable, and compliant hiring processes. The HR Generalist oversees job postings, applicant tracking, hiring documentation, onboarding coordination, and HR data entry, ensuring compliance with federal and state employment regulations and institutional policies. This position also supports HR operations through system administration, record retention, and process improvement initiatives. This position exercises independent judgment while working collaboratively with the Human Resources Manager and Director of Human Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform the job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the position description satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Talent Acquisition and Recruitment Manages the full recruitment lifecycle for all staff and administrative positions. Collaborates with hiring managers to plan recruitment strategies and determine hiring needs. Maintains and updates job descriptions to ensure accuracy and alignment with institutional requirements. Creates and manages job postings through the applicant tracking system. Coordinates recruitment advertising and outreach efforts. Attends recruitment events and job fairs as needed to support talent acquisition efforts. Provides guidance to hiring managers regarding interview processes and hiring best practices. Assists with development of interview questions and hiring evaluation tools such as hiring matrices. Coordinates and schedules interviews and search committee meetings. Maintains applicant records and documentation in compliance with applicable regulations. Hiring Process Administration Conducts reference checks as requested by hiring managers. Assists in preparation of compensation and pay placement recommendations for new hires. Prepares offer letters and coordinates offer approval processes. Tracks hiring approvals and maintains recruitment documentation. Pre-Employment and Onboarding Initiates and monitors pre-employment background checks. Completes Form I-9 verification and maintains associated records. Coordinates new hire paperwork and onboarding documentation. Enters employee information into HR systems including Jenzabar and other HRIS platforms. Coordinates onboarding logistics with relevant departments. Schedules and facilitates new employee orientation sessions. Ensures all onboarding requirements and data entry into all systems are completed prior to start dates. HR Systems and Compliance Manages the applicant tracking system and assists with HRIS data entry and maintenance. Maintains hiring and personnel documentation in accordance with Oregon Archives Division record retention requirements. Assists with HR reporting and record audits. Maintains accurate recruitment and onboarding records. Assists with system improvements and HR technology initiatives. Operational Support Assists with HR reporting and data management. Supports HR process improvement initiatives. Assists with maintaining HR documentation and files. Processes volunteer applications, coordinates required documentation and approvals, and maintains the official list of approved volunteers in accordance with college policies. Provides guidance to employees and managers regarding hiring procedures and onboarding requirements. Assists with collective bargaining support including research, data collection, and report preparation for leadership as requested.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties as assigned. If assigned, this position may require administrative work on grant-funded program activities and reporting.

KNOWLEDGE, SKILLS, AND ABILITIES NEEDED TO PERFORM THIS ROLE

Knowledge of human resources practices including recruitment, onboarding, personnel records management, and employment compliance. Knowledge of applicable federal and state employment laws and regulations related to hiring and personnel records. Ability to manage multiple recruitment processes simultaneously while maintaining organization, accuracy, and attention to detail. Strong interpersonal and customer service skills with the ability to communicate clearly and professionally with employees, applicants, and supervisors. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Proficiency with or ability to quickly learn human resources systems and applicant tracking systems, including Jenzabar, ADP, and NeoGov. Ability to collaborate effectively across departments and support hiring managers through the recruitment and onboarding process. Ability to identify opportunities for process improvement and contribute to operational efficiency within Human Resources.

EDUCATION AND EXPERIENCE

Associate's degree in human resources, business administration, public administration, or a related field preferred. Minimum three (3) years of progressively responsible experience in human resources, preferably including recruitment, onboarding, or HR operations. Experience administering or supporting applicant tracking systems and human resources information systems preferred. Experience coordinating recruitment processes or supporting hiring managers in employee selection processes preferred. Experience working with confidential personnel information and maintaining accurate employment records required. Experience in higher education, public sector, or similarly regulated environments preferred.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequently moving from stationary sitting positions to standing and walking while performing job duties. Frequently operating standard office equipment including computers, printers, and telephones. Occasionally lifting, carrying, or moving materials weighing up to 20 pounds. Ability to communicate effectively in person, by telephone, and through electronic communication. Work is primarily performed in a standard office environment with regular interaction with employees, applicants, and campus departments. May occasionally attend recruitment events, job fairs, or campus meetings as part of talent acquisition responsibilities. Open until filled.

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