Human Resources Technician

DEFINITION

This position performs a variety of technical human resources duties under direction, including recruitment, record keeping and filing, training administration, selection, benefits administration, retirement coordination, and related personnel functions.

DISTINGUISHING CHARACTERISTICS

Operates under direction to interpret and apply laws, regulations, and City policies while ensuring accuracy, confidentiality, and compliance in all transactions. Serves as a primary technical resource to employees, applicants, and departments, providing guidance, documentation, and process coordination across multiple human resources functions.

ESSENTIAL JOB DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the duties listed and/or may be required to perform additional or different duties from those set forth below to address temporary or permanent changes in business needs and/or practices. Prepares examination announcements, advertisements, brochures, and other recruitment materials; develops recruitment sources and disseminates information to prospective candidates; responds to inquiries regarding City employment. Organizes and schedules pre-employment testing, including test sites, proctors, and interview panels. Maintains and updates recruitment files, examination results, and eligibility lists. Collects, compiles, and analyzes salary and benefit data from other agencies for comparison purposes; responds to external survey requests. Supports the administration of special employment and training programs. Assembles data, prepares reports and correspondence, and maintains various records and files. Maintains and updates applicant and employee records, including personnel files and related documentation. Provides employees with information on City benefits (e.g., health insurance, 457 plans, LTD), retirement plans, and prepares associated paperwork. Establishes, files, cross-indexes, and maintains employee and departmental records; tracks pending matters and deadlines. Expedites completion of documentation related to human resources and employee benefits. Coordinates pre-employment requirements such as physical examinations and live scan background checks. Prepares orientation and exit interview packets; conducts new employee orientations. Provides technical assistance in administering employee benefits; explains benefit options, coordinates insurance enrollments, and assists with claims. Maintains comprehensive payroll documentation, including time records, deductions, and retirement contributions. Timecard and date entry during the payroll process. Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Experience:

High school diploma or equivalent. Additional specialized course work in human resources, personnel administration, business administration, or a related field is desirable. Two (2) years of increasingly responsible technical and clerical experience, preferably in personnel and benefit administration. Licenses ,

Certificates, and Special Requirements:

Possession of, or ability to obtain, an appropriate, valid California driver's license and a responsible driving record. The following generally describes the knowledge, skills, and abilities to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Principles and practices of data collection and report preparation. Basic principles and practices of human resource administration. Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment including computer equipment. Principles and techniques used in dealing with the public. Principles of payroll reporting. Word processing methods, techniques, and programs including spreadsheet and database applications (Word/Excel). Record keeping methods and procedures. Mathematical principles. English usage, spelling, vocabulary, grammar and punctuation.

Ability to:

Learn, interpret, and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures. Perform a variety of responsible and difficult technical and clerical work involving the use of independent judgment and personal initiative. Research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, and administrative reports. Prepare clear and concise reports and correspondence. Operate modern office equipment including computer equipment. Type and enter data at a speed necessary for successful job performance. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Analyze situations carefully and adopt effective courses of action. Independently prepare correspondence and memoranda. Work cooperatively with other departments, City officials, and outside agencies. Respond to requests and inquiries from the general public. Compile and maintain complex and extensive records and prepare routine reports. Handle multiple concurrent tasks and manage priorities. Plan and organize work to meet schedules and deadlines. Maintain confidentiality of sensitive information and data. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

WORKING CONDITIONS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for some physical demands for otherwise qualified individuals who require and request such accommodation.

Environmental Conditions:

Work is performed in a standard office setting within a municipal or departmental administrative environment. The position involves minimal exposure to environmental hazards or physical risks. Tasks are completed in a climate-controlled space with access to necessary technology, records, and resources. The work is deadline-driven and may involve managing multiple priorities, confidential information, and frequent interactions with employees, supervisors, and external agencies.

Physical Demands:

Sedentary Work:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Work involves frequent sitting, talking, hearing, and the use of hands to operate a computer and standard office equipment. The employee may occasionally stand, walk, reach with hands and arms, and stoop or crouch. Visual acuity is required for reading and preparing documents, viewing a computer screen, and performing administrative tasks with accuracy. Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process - which may be any combination of written, oral and/or performance exams. Appointment is subject to successfully passing a pre-employment background and medical check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States, and a California Department of Motor Vehicles driving record. Following appointment, a one-year probationary period is required as the final phase of the selection process. Applications for this recruitment must be submitted online only. An online application may be found at: governmentjobs.com/careers/sanger Open Job Information Flyer and click "Apply" to begin the online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) will result in the disqualification of the applicant. Applications must be complete and received prior to the filing deadline. Amendments will not be accepted after the filing deadline. •A copy of the applicant's required current certificates and licenses must be submitted with application. •Resumes will not be accepted in lieu of a completed application. All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE ENCOURAGED TO APPLY SELECTION PROCESS

The qualifications of each applicant, as set forth in the application, will be continuously reviewed by the Personnel Department. Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and/or performance exams. A score of 70% or above is required to advance through each phase of the process. T he City of Sanger reserves the right to change, alter, cancel, or modify examination parts and dates.