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Job Description
Academic-Staff Affairs Specialist University of California San Francisco - 4.1 San Francisco, CA Job Details Full-time 8 hours ago Qualifications Managerial strategic planning Confidential information handling Data analysis reporting Customer service Financial reporting Writing skills Financial analysis Financial data management Desktop applications Financial accounting Computer skills Strategic thinking in HR leadership Operational budget management Organizational budget management University experience
Full Job Description Job Summary:
Please note: in cover to be considered for this role, you will need to include your cover letter along with your resume. Reporting to the CAO, the Academic-Staff Affairs Specialist will be knowledgeable about faculty-related HR affairs, including non-faculty academics and staff population, and will be able to perform a variety of tasks. In particular, the incumbent will have primary responsibility for academic faculty recruitments and actions, overseeing and facilitating searches, and working with the Department's Advancement Committee on advancement actions. The incumbent will also work with the CAO to develop programming for department employees and managers on a variety of subjects (management and performance, department policies, department orientation, etc.), handling transactions in Oracle Project One, case management in People Connect Management Actions, handling UC Path payroll entries, facilitating credentialing and onboarding of providers, facilitating initial and continuing visas for our academic population including visa amendments and managing required timelines, as well as a variety of special projects. Examples may include compiling reports for Vice-Chairs and department leadership, dealing with labor employee relations regarding performance management, personnel disciplinary actions, grievances, layoffs, and other concerns, and staffing special reviews/investigations as needed. The incumbent will also serve as a key resource for faculty and departmental leadership and will liaise with UCSF Central HR regarding employee relations, with the Academic Affairs Office as needed, and with the Office of Medical Affairs and Governance. The incumbent uses advanced skills and knowledge about UC systemwide and/or organization HR policies and programs to address strategic personnel issues and to resolve complex issues and situations. The incumbent plans, develops, and manages data systems and processes and provides guidance, training, and direction to site-specific staff at ZSFG, SFVAMC, and BCHO as well.
Department Summary:
At the University of California, San Francisco Hospital (UCSF), the Department of Urology is a tertiary care academic facility dedicated to advancing patient care. Ranked in the top twelve of US News and World Report top hospitals in the country, our facility is committed to both clinical care and innovative research as well as bridging the gap between the two with translational application of scientific findings. The UCSF Department of Urology is consistently ranked as one of the top urology departments in the country in clinical care. Rankings of the National Institutes of Health (NIH) biomedical research funding put UCSF in first place for urology funding. The mission of the Department is to provide compassionate and innovative care to all patients while asking relevant questions and pursuing their answers through both clinical and laboratory research. In addition, the Department has a long history of educating students, residents, and fellows in urologic training.
Required Qualifications:
Bachelor's degree in related area and 5+ years of related work experience; and / or equivalent experience / training. Minimum 5 years of related experience Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Advanced knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Ability to meet time-sensitive deadlines Possess strong communication and interpersonal skills. Ability to communicate effectively across diverse populations both verbally and in writing
Preferred Qualifications:
Knowledge of Oracle Human Capital Management for Human Resources transactions
