Benefits Coordinator

Benefits Coordinator Quintairos, Prieto, Wood and Boyer, P.A. - 2.7 Miami, FL Job Details 1 day ago Benefits Health savings account Dental insurance Life insurance Qualifications Affordable Care Act (ACA) Microsoft Excel Microsoft Outlook Healthcare benefits management FMLA Leave management Regulatory compliance Compliance audits & assessments

HIPAA COBRA

management Filing HR legal compliance Employment & labor law Mid-level Legal firm experience Invoice processing Bachelor's degree Human Resource Management Task prioritization Workers' compensation claims Organizational skills Law office Professional In Human Resources Human Resources Claims documentation management 2 years Communication skills Internal audits Full Job Description

POSITION SUMMARY

The Benefits & Leave Coordinator supports the administration of employee benefits, workers' compensation, and leave of absence programs, ensuring compliance with federal and state regulations while delivering high-quality employee experience.

KEY RESPONSIBILITIES

Benefits Administration Manage benefit enrollments, including medical, dental, vision, life insurance, STD/LTD, HSA, and voluntary plans. Ensure new hires enroll/waive benefits; enter these manually when necessary. Audit COBRA administration and respond to participant inquiries. Assist with open enrollment activities, including employee communications and benefits materials. Assist with providing benefits overview and individualized guidance to new hires and existing employees. Assist with processing qualified life events (e.g., marriage, birth, change in medical coverage, etc.) accurately and in a timely. Change personal information with carriers as necessary. Maintain benefits records, files, and documentation within HRIS and Benefits Cloud systems. Payroll & Vendor Coordination Communicate benefit deduction changes or adjustments to payroll. Distribute ID cards and plan-related communications upon request. Leave of Absence & Compliance Administer FMLA, personal, educational, parental, and bereavement leaves in compliance with applicable laws. Provide required FMLA Rights, applications, invoices, intermittent leave instructions, certification reminders, disability information and benefit continuation to employees on leave. Confirm return to work date and medical clearance is provided prior to returning to work. Notify the 3rd party leave administrator of new leave requests and notify of return-to-work dates. Notify Payroll Administrator of paid/unpaid time off prior to payroll processing deadlines. Maintain accurate FMLA and leave records in HRIS and third-party systems. Coordinate leave documentation, approvals, tracking, and return-to-work processes. Review and file STD/LTD claims and vendor communications. Notify payroll of unpaid leave periods and benefit premium requirements. Process benefit invoices for unpaid FMLA leaves. Ensure compliance with posting requirements for federal and state employment laws. Workers' Compensation Submit and track workers' compensation claims. Coordinate with the carrier to ensure timely resolution and claim closure. Distribution of annual Workers' Compensation notices for each office. Reporting & Audits Assist with benefits-related audits and compliance reporting (ACA, ERISA, 401(k)). Assist with providing data and documentation for internal and external audits. Monitor and support ongoing regulatory compliance initiatives.

KNOWLEDGE, SKILLS, EXPERIENCE

Working knowledge of federal and state employment and benefits regulations (FMLA, COBRA, ADA, HIPAA, ERISA, ACA). Strong organizational, analytical, detail-oriented, and problem-solving skills. Excellent written and verbal communication skills. Ability to manage confidential information with discretion. Proficiency with HRIS platforms and Microsoft Office (Excel, Word, Outlook). Ability to work independently and prioritize multiple deadlines.

QUALIFICATIONS

Required Minimum 2 years of experience in Human Resources or Benefits Administration within a centralized organization. Preferred Bachelor's degree in Human Resources or related field. PHR or similar HR certification. Law firm or professional services experience.

SUPERVISORY RESPONSIBILITIES

None.

PHYSICAL DEMANDS & WORKING CONDITIONS

This position is primarily sedentary and office-based, requiring extended periods of sitting and computer use. Occasional standing, walking, lifting (up to 20 lbs.), and reaching may be required. The work environment is an indoor office setting with typical noise and temperature variations.

EQUAL EMPLOYMENT OPPORTUNITY

We are an Equal Opportunity Employer and are committed to providing a workplace free from discrimination and harassment. #LI-AP1