Payroll/HR Benefits Specialist

Payroll/HR Benefits Specialist BIG Solutions Louisville, KY Job Details Full-time 1 day ago Qualifications Employee onboarding Defined contribution retirement plans Accounting systems Google Workspace Contract management Internal controls Microsoft Excel Financial data reconciliation Healthcare benefits management Overseeing educational regulatory compliance Benefits strategy management FMLA Employment law HR legal compliance Financial analysis Compensation administration Bachelor's degree in business administration Bachelor's degree Human Resource Management Task prioritization Financial record maintenance Organizational skills Accounting and finance experience HRIS Business Administration Productivity software Human Resources Senior level Financial audit support Onboarding process management Business Bachelor's degree in Human Resource Management Communication skills Payroll processing Full Job Description

PAYROLL/HR BENEFITS SPECIALIST PRIMARY RESPONSIBILITIES

Payroll/HR Benefit Specialist oversees the day-to-day management of payroll and benefits and ensures the accurate and timely processing payroll and the administration of employee benefits for all faculty and staff . This role makes certain that employees are compensated accurately, that benefits are administered efficiently, and that all payroll and benefits practices remain compliant with federal, state, and local regulations. This individual will work with multiple systems, including the general ledger accounting system, payroll system, and various benefit platforms. This individual in close partnership with the CFO to maintain a structured and timely payroll process as well as employee onboarding protocols. More specifically, within their ongoing responsibilities, the

Full-time Payroll/HR Benefit Specialist:

Oversees, with the CFO, all activities for payroll; employee benefits, including insurance and retirement plans; employee onboarding, including I-9's; and contract management. Processes semi-monthly payroll for all faculty and staff . Manages open enrollment process and employee benefit communications Maintains payroll records, including salary adjustments, stipends, coaching, and substitute pay Ensures proper deductions for taxes, retirement contributions, and benefits. Reconciles payroll reports and general ledger accounts Serves as liaison between employees and benefit providers Manages year-end payroll processes, including W-2 preparation Tracks eligibility, enrollments, terminations, FMLA, and COBRA notifications Ensures compliance with employment laws and school policies Coordinates needed information for the annual fi nancial audit and acts as the primary liaison with the external auditors regarding payroll and benefi t items Assists the CFO in overseeing the annual 403(b) audit, supplying documentation and requests for information for completion of the 5500 fi ling

REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE

The Full-time Payroll/HR Benefi ts Specialist will be a dynamic and effi cient member of the Business Offi ce, implementing the optimal level of processes, structure, and controls for the organization. Five years of payroll, accounting, and benefi t management experience, preferably in a non-profi t or educational institution Bachelor's degree in HR Management, Business Administration, or a similar fi eld with a concentration in accounting or human resources Profi ciency in payroll and HRIS systems, as well as retirement and benefi t platforms The ability to analyze fi nancial data, prepare journal entries, and reconcile benefi ts to the general ledger Excellent verbal and written communication skills and strong interpersonal skills Exceptional attention to detail and accuracy Ability to multitask and prioritize work while meeting multiple and competing deadlines Strong work ethic, capable of maintaining discretion and confi dentiality Strong fi nancial systems skills are required, including Microsoft Offi ce (Excel) and Google Workspace

ADDITIONAL RESPONSIBILITIES AS REQUIRED

Assist with miscellaneous tasks as assigned by the CFO Support the school, its mission, and its leadership Perform other duties as assigned by the Head of School