Retirement & Benefits Coordinator Electrical Corporation of America, Inc. - 4.8 Raytown, MO Job Details Full-time $120,000 - $130,000 a year 2 hours ago Benefits Profit sharing Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Union benefits Employee stock ownership plan Retirement plan Qualifications Benefits administration FMLA HR communication Paid time off management Bachelor's degree Attention to detail Human Resources 401(k) retirement plans Business Employee stock ownership plans (ESOPs) for retirement Full Job Description Electrical Corporation of America (ECA) is seeking an experienced Retirement & Benefits Coordinator to support the company's Employee Stock Ownership Plan (ESOP), 401(k) Profit Sharing Plan, and other employee benefit programs. This position plays a significant role in ensuring these programs operate efficiently and in accordance with company standards and applicable plan requirements. The Retirement & Benefits Coordinator will have significant responsibility for the day-to-day management of ECA's ESOP, including participant administration, distributions, diversification elections, annual valuation activities, and stock repurchase obligation tasks. This position will also oversee the company's 401(k) Profit Sharing Plan; coordinate required annual reporting and compliance activities and serve as a knowledgeable resource for plan participants. Working closely with company leadership, payroll, employees, plan administrators, recordkeepers, trustees, valuation professionals, auditors, insurance providers, and other third-party partners, this position will coordinate benefit activities and help ensure required processes and deadlines are completed accurately and timely. The ideal candidate will have prior experience administering qualified retirement plans, with specific knowledge of ESOP administration strongly preferred. This individual must be highly organized, meticulous, comfortable working with confidential financial and employee information, and capable of clearly communicating complex benefit information to employees. Key Responsibilities ESOP Administration

• Support the day-to-day administration of the company's Employee Stock Ownership Plan (ESOP).
• Serve as an internal point of contact for employees regarding ESOP participation, eligibility, vesting, distributions, diversification, and general plan questions.
• Coordinate with the ESOP trustee, third-party administrator (TPA), valuation firm, legal counsel, auditors, and other plan professionals as appropriate.
• Assist with the annual ESOP valuation and participant allocation process by gathering, reviewing, and submitting required employee and plan information.
• Coordinate annual participant communications following completion of the ESOP valuation and assist employees with understanding their participant statements and plan information.
• Administer and track ESOP diversification elections for eligible participants in accordance with plan requirements.
• Coordinate ESOP distributions for terminated, retired, deceased, or otherwise eligible participants.
• Assist with the administration and tracking of the company's ESOP stock repurchase obligation, including maintaining participant distribution information and supporting short and long-term repurchase obligation planning.
• Maintain accurate ESOP participant, distribution, diversification, and repurchase obligation records.
• Assist with annual ESOP census information and other data requests from plan administrators, auditors, valuation professionals, and advisors.
• Support required ESOP notices, participant communications, elections, and other administrative requirements.
• Maintain organized plan documentation and historical records. 401(k) Profit Sharing Plan Administration
• Administer the day-to-day activities of the company's 401(k) Profit Sharing Plan.
• Coordinate employee enrollments, eligibility, contribution elections, beneficiary changes, and other participant transactions.
• Coordinate with payroll and the plan recordkeeper to accurately and timely process employee 401(k) deferral contributions and loan repayments.
• Review contribution reports and assist with identifying and resolving payroll or participant discrepancies.
• Respond to employee questions regarding contributions, rollovers, distributions, loans, eligibility, vesting, and other plan provisions.
• Assist employees with incoming and outgoing rollover questions and coordinate documentation with the plan recordkeeper.
• Coordinate annual census preparation and submission to the plan's TPA/recordkeeper.
• Complete or coordinate annual plan questionnaires and information requests, including applicable 409(p) testing questionnaires and data requests.
• Coordinate preparation and distribution of Summary Annual Reports (SARs), required participant notices, and other plan communications.
• Coordinate information required for annual Form 5500 preparation and filing with the company's TPA, auditors, and other plan professionals.
• Assist with annual plan audits, compliance testing, nondiscrimination testing, and other required reporting.
• Maintain accurate participant and plan records and ensure required documentation is retained appropriately.
• Coordinate annual profit-sharing contribution information and participant communications following company approval and allocation.
• Monitor plan administration calendars to ensure required filings, notices, testing, and other deadlines are completed timely. Benefits Administration
• Serve as an internal resource for office employees regarding available health, dental, and vision benefits provided through applicable local union benefit programs.
• Assist employees with general eligibility, enrollment, coverage, and benefit questions.
• Direct employees to the appropriate union benefit office or provider when necessary.
• Coordinate and administer supplemental insurance programs,
• Assist with new-hire benefit communications and applicable enrollment activities.
• Support employees experiencing qualifying life events and benefit changes.
• Maintain applicable benefit documentation and employee records while protecting confidential information.
• Assist with annual benefit communications and enrollment activities as applicable. Leave Administration
• Administer and track employee Paid Time Off (PTO) requests and balances in coordination with payroll and company leadership.
• Coordinate Family and Medical Leave Act (FMLA) requests, documentation, eligibility, notices, and leave tracking in accordance with company policy and applicable requirements.
• Coordinate maternity, paternity, parental, and other company leave programs.
• Communicate leave requirements, documentation needs, available benefits, and return-to-work expectations to employees.
• Coordinate benefit continuation and employee premium obligations during applicable leaves of absence.
• Maintain accurate and confidential leave records.
• Coordinate with payroll and management to ensure leave status and available paid benefits are accurately reflected. Compliance, Reporting & Recordkeeping
• Maintain organized and accurate benefit plan records, participant documentation, elections, notices, reports, and correspondence.
• Maintain an annual compliance and administrative calendar for retirement and benefit plans.
• Coordinate with external administrators and advisors to support compliance with applicable plan documents and regulatory requirements.
• Assist with benefit-plan audits and respond to information requests from auditors, TPAs, recordkeepers, trustees, and other authorized professionals.
• Review benefit-related invoices, participant data, and administrative reports for accuracy.
• Identify discrepancies or administrative issues and coordinate timely resolution with internal and external partners.
• Assist company leadership with benefits-related reporting, budgeting, forecasting, and analysis as requested.
• Monitor administrative processes and recommend improvements that increase accuracy, efficiency, employee understanding, and service quality. Qualifications
• Three (3) or more years of experience in employee benefits, retirement plan administration, ESOP administration, or a related field required.
• Experience administering or supporting qualified retirement plans, including 401(k), profit sharing, and/or ESOP plans.
• Direct ESOP administration experience strongly preferred, including knowledge of participant distributions, diversification, annual valuation activities, and stock repurchase obligations.
• Working knowledge of retirement plan administration, including eligibility, contributions, distributions, rollovers, annual census reporting, participant communications, compliance testing, and Form 5500 processes.
• Experience collaborating with third-party administrators, recordkeepers, trustees, auditors, valuation firms, and other benefit plan professionals.
• Experience with health and welfare benefits, FMLA, PTO, and leave administration is a plus.
• Strong organizational, analytical, communication, and critical thinking skills with exceptional attention to detail.
• Proficiency with Microsoft 365 applications, particularly Excel, and the ability to learn payroll, HRIS, and benefits administration systems.
• Ability to manage confidential employee and financial information with professionalism and discretion.
• Bachelor's degree in Human Resources, Business, Accounting, Finance, or a related field preferred; equivalent relevant experience will be considered. Key Competencies
• Exceptional attention to detail and accuracy
• Confidentiality and professional judgment
• Employee service and communication
• Organization and deadline management
• Financial and numerical aptitude
• Problem-solving and analytical thinking
• Accountability and follow-through
• Ability to understand and administer detailed plan provisions.
• Ability to coordinate effectively with multiple external service providers.
• Ability to manage multiple benefit programs and annual administrative cycles simultaneously. Culture and Benefits Work Environment and Culture
• Full-time, office-based
• Fast-paced environment
• Safety-first, people-focused organization.
• Frequent interaction with employees, company leadership, payroll, and external benefit-plan professionals.
• Ability to sit, stand, walk, and use standard office equipment for extended periods. Benefits
• Competitive salary (based on experience)
• Employee Stock Ownership Plan (ESOP)
• Discretionary profit-sharing program
• 401(k) plan with employee pre-tax and Roth deferral options
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays Electrical Corporation of America is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status under applicable law. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Pay:

$120,000.00 - $130,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person