Benefits and Leave Coordinator

Benefits and Leave Coordinator Roseville, MN Job Details Full-time $28.00 - $31.25 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Military leave Paid time off Paid military leave Employee assistance program Vision insurance 401(k) matching Professional development assistance Life insurance Qualifications Financial data reconciliation FMLA Regulatory compliance

HIPAA HR

legal compliance General ledger maintenance Data analytics Payroll processing Full Job Description Position Summary The Benefits and Leave Coordinator is responsible for administering employee benefits programs and managing all leave-of-absence processes in alignment with company policies and federal/state regulations. This role works closely with Payroll to ensure accurate benefits deductions, leave tracking, and paid/unpaid time reporting. The coordinator serves as the primary point of contact for employees regarding benefits enrollment, eligibility, leave requests, and general HR support. This is a part time or full time position, depending on candidate availability. Benefits available at 30 or more hours per week. Work location is flexible-in person, remote, or hybrid. Key Responsibilities Benefits Administration Coordinate and administer all employee benefit programs, including medical, dental, vision, life insurance, disability, FSA/HSA plans, retirement plans, and wellness programs. Manage new hire benefits orientation, enrollment, and changes due to qualifying life events. Process and audit monthly benefits invoices; reconcile discrepancies with benefit vendors and Payroll. Maintain accurate benefit records in the HRIS and ensure proper payroll deductions. Assist employees with benefits questions, claims issues, and understanding plan options. Support annual open enrollment, including communication, system setup, and forms management. Leave Management Administer federal and state leave programs, including FMLA, ADA, workers' compensation, state-paid leave policies, military leave, personal leave, and company-specific policies. Serve as the main contact for employees requesting leave; provide required notices, forms, and updates. Track leave balances and ensure proper entry of paid/unpaid time into the HRIS and Payroll systems. Communicate with managers to ensure accurate scheduling and staffing during employee absences. Maintain confidential leave files and ensure compliance with all regulatory requirements. Coordinate return-to-work documentation, accommodations, and transitional duty assignments. Payroll Collaboration Work closely with Payroll to ensure: Accurate benefits deductions and arrears tracking Timely updates for employee status changes affecting pay and benefits Verification of paid and unpaid leave hours Coordination on retroactive adjustments and corrections Review payroll reports related to benefits and leave to ensure accuracy and compliance. HR Support Maintain employee records with a high level of accuracy and confidentiality. Assist HR team with compliance reporting, audits, and documentation requests. Support general HR initiatives, onboarding, and employee engagement activities. Create Employment Agreements Qualifications Required 2-4 years of experience in HR, benefits administration, or leave management 2-4 years experience with payroll, benefits, and leave management Prefer Skyward, SMARTFinance experience Working knowledge of FMLA, ADA, HIPAA, and applicable state leave laws Experience with HRIS and payroll systems Excellent communication, customer service, and organizational skills High attention to detail and ability to manage sensitive information Data Analytics Able to reconcile benefits monthly and tie to the general ledger Preferred Experience working in an organization with complex payroll or multiple leave types Certification such as SHRM-CP, PHR, or CEBS Prior experience collaborating directly with a Payroll department Key Competencies Strong problem‑solving and analytical skills Ability to manage multiple priorities in a deadline-driven environment Exceptional accuracy in data entry and recordkeeping Ability to communicate clearly with employees and leadership Commitment to confidentiality, integrity, and professionalism Work Environment Standard office environment (in‑office, hybrid, or remote depending on employer needs) May require occasional overtime during open enrollment or payroll deadlines As an equal opportunity employer, Designs for Learning does not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations.

Job Type:

Full-time Pay:

$28.00 - $31.25 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Work Location:

Hybrid remote in Roseville, MN 55113