Payroll and Benefits Specialist

Payroll and Benefits Specialist Tegra - 2.6 Norfolk, VA Job Details Full-time $58,000 a year 8 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Benefits administration Master's degree in business administration Paylocity Payroll management Bachelor's degree Accounting SharePoint Payroll processing

Full Job Description Position Summary:

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll and employee benefits programs. This position oversees the full payroll process, including timekeeping administration, payroll audits, tax withholdings, deductions, garnishments, and compliance with federal, state, and local regulations. The Payroll & Benefits Specialist also manages employee benefit enrollments, changes, reconciliations, leave-related benefit administration, ACA reporting, and retirement plan contributions.

Essential Duties and Responsibilities:

Administer and process biweekly payroll for all employees, ensuring accuracy, compliance, and timely payment. Review payroll data for accuracy, including hours worked, overtime, pay rate changes, taxes, garnishments, child support orders, PTO usage, and exempt employee time off. Audit payroll transactions and resolve discrepancies prior to payroll processing and approval. Manage and maintain payroll records in accordance with company policies and federal, state, and local regulations. Administer Affordable Care Act (ACA) compliance reporting, including monthly audits, tracking eligibility changes, and annual reporting requirements. Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information. Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinate with third-party administrators. Prepare monthly benefits reports, reconcile vendor invoices, and coordinate benefit-related payments. Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system. Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies. Process and post miscellaneous payroll-related deposits and payments. Administer employee benefits programs, including health, dental, vision, life insurance, disability, retirement plans, and leave-related benefit deductions. Prepare and distribute benefit continuation, COBRA, and benefits catch-up notices for employees on leaves of absence or in unpaid status. Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums. Assist with annual benefits open enrollment activities, employee communications, and benefit education initiatives. Serve as a primary point of contact for employee payroll and benefits inquiries, providing timely and accurate assistance. Maintain confidentiality of employee payroll, benefits, and personnel information at all times. Support Human Resources with audits, reporting, compliance initiatives, and special projects as assigned. Collaborate with department managers, vendors, and third-party administrators to ensure efficient payroll and benefits operations. Stay current on payroll regulations, tax requirements, and benefits compliance laws to ensure organizational compliance. Knowledge, Skills and Abilities (KSA): Accounting background preferred. Minimum of five (5) years of payroll and benefits administration experience. Highly organized, detail-oriented, and efficient, with strong time management skills. Excellent analytical, critical thinking, and problem-solving abilities. Proficient in Microsoft Office Suite, particularly Excel and PowerPoint. Strong verbal and written communication skills with the ability to interact effectively with employees at all levels of the organization. Experience with Paylocity or a similar payroll and human resources information system (HRIS). Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment. Demonstrated ability to maintain a high level of confidentiality and professionalism. Ability to work independently, exercise sound judgment, and perform effectively in high-pressure situations.

Education/Certification Requirements:

4-7 years of experience working with Benefits and Payroll Bachelor's Degree in related field preferred

Physical, Cognitive, and Environmental Demands:

Ability to sit, stand, walk, and perform repetitive motions as required Ability to lift up to 5 pounds, with or without reasonable accommodation Ability to use a computer and other office equipment for extended periods Ability to focus, reason, and respond effectively to workplace demands Be able to work extended hours in a hot environment Be able to work with all types of chemicals This position requires long extended period of time to be seated. Be able to work under different environmental Allergens Following company procedures for proper waste segregation. Keeping evacuation routes and fire/emergency equipment areas clean, organized, and unobstructed. Maintaining proper working posture and performing recommended ergonomic exercises. Ensuring the correct care and proper use of workplace facilities. Tegra LLC is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Pay:

$58,000.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Application Question(s): Do you have experience processing bi-weekly, multi-state tax Payroll for 200 + employees?

Education:

Bachelor's (Preferred)

Experience:

Benefits administration: 4 years (Required) Payroll management: 4 years (Required)

Paylocity:

2 years (Preferred)

Work Location:

In person