Human Resource & Accounts Payable Assistant Position Summary We are seeking an Administrative Assistant to support our Human Resources and Accounts Payable functions and help keep daily office operations running smoothly. This is a support position with no supervisory or management responsibilities. You will work under the direction of our management team, splitting your time between HR administrative support and processing vendor invoices and payments. The ideal candidate is organized, detail-oriented, and dependable, can manage multiple priorities, and handles confidential information with professionalism and discretion. Human Resources Support Duties Assist with new hire onboarding, including paperwork, I-9 and E-Verify processing, system setup, and orientation scheduling. Assist with insurance open enrollment and answer employee questions about benefits and coverage, referring policy questions to management. Maintain accurate, confidential personnel files and HR records. Update the Employee Manual as directed, incorporating approved policy changes and keeping current versions properly distributed. Track and maintain current proof of health insurance and automobile insurance coverage as required. Support timekeeping, attendance, and PTO tracking, and assist with payroll preparation. Assist with training, and certifications. Prepare HR forms, notices, reports, and correspondence as requested. Other HR projects as assigned. Accounts Payable Duties Process vendor invoices, including matching, and entering the accounting system. Prepare vendor payments in accordance with company procedures and approval workflows. Reconcile vendor statements and help resolve invoice or payment discrepancies. Process and complete bank deposits. Complete tasks on the Accounting Checklist and report completion to the Accounting Manager. Maintain organized AP files and supporting documentation. Assist with other accounting and financial administrative duties as needed. General Administrative Duties Provide administrative and clerical support to management and office staff. Maintain organized electronic and physical files, records, and documentation. Prepare correspondence, spreadsheets, and forms. Answer general office inquiries and direct them to the appropriate team member. Assist with scheduling, meetings, and calendars. Enter, update, and maintain information in company databases and systems. Monitor and order office supplies and coordinate routine office needs. Maintain confidentiality of company, employee, and financial information. Assist with special projects and other duties as assigned. Qualifications High school diploma. Associate's degree in business, and/ or HR, preferred. Previous administrative experience required; HR support and accounts payable experience preferred. Proficiency in Microsoft Office (Excel and Word,) Excellent organizational and time-management skills, with the ability to multitask and meet deadlines. Exceptional attention to detail and accuracy. Strong written and verbal communication skills. Ability to handle confidential information with discretion and professionalism. Ability to work independently with minimal supervision and as part of a team. Professional, dependable, and positive attitude with a strong work ethic.

Pay:

$46,000.00 - $52,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person