Administrative Assistant II - Human Resources & Risk Management (Prescott)

Human Resources and Risk Management is seeking an Administrative Assistant II to join our team! We are a department of thirteen, and the new member of our team will serve as the primary point of contact for both employees and visitors. This role is vital in fostering a welcoming atmosphere and supporting the daily operations of the Human Resources department. The Administrative Assistant II plays a pivotal role in ensuring the smooth operation of both Human Resources and Risk Management functions. This position requires a proactive approach to support, anticipating and addressing needs before they arise. The ideal candidate will be detail-oriented and possess strong organizational skills, excellent communication abilities, and a solid understanding of organizational acumen. The Administrative Assistant II supports all levels of our HR team. The ability to shift priorities depending on who needs support will be vital to success in the position. The Administrative Assistant II is responsible for managing our training calendar, training roster, and training room. The individual in this role must have expert knowledge of managing Outlook email and Outlook calendars. Review the full classification specification for Administrative Assistant II. Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling. Performs accounting and/or purchasing tasks related to the department's budget or assigned program. Assists in overseeing various aspects of the assigned department. Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature. Conducts research and development. Communicates in person and by telephone with staff and public. Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of four (4) years of increasingly responsible clerical/administrative experience.

Additional Requirements:

Must possess a valid Arizona driver's license.