Human Resources Coordinator

We are seeking a detail-oriented and professional Human Resources Assistant to support the daily operations and administrative functions of our HR department. This role plays a vital part in maintaining efficient processes, managing HR records, and providing exceptional service to employees and external partners. If you have excellent organizational skills and enjoy working in a fast-paced environment, this is an opportunity for you to excel while contributing to the success of our organization.

Key Responsibilities:

File Management & Documentation:

Maintain accurate, organized, and up-to-date HR files, records, and documentation. Perform regular audits of HR files to ensure compliance and proper documentation practices. Ensure confidentiality and integrity of HR records at all times.

Employee & Applicant Support:

Address frequently asked questions from applicants and employees regarding policies, benefits, hiring procedures, and other HR-related inquiries. Escalate more complex issues to senior HR staff or management when necessary.

HR Administrative Support:

Provide general clerical and administrative support to the HR team. Assist with payroll-related tasks, including processing, responding to employee inquiries, fixing errors, and distributing paychecks. Act as a liaison with external vendors and benefits providers, such as health, disability, and retirement plan providers.

Onboarding & Orientation:

Coordinate and/or assist with onboarding and new hire orientation to ensure a positive experience for incoming employees.

Event Coordination:

Assist in planning and executing HR-related events, including benefits enrollment, employee recognition programs, holiday parties, and retirement celebrations.

Additional Duties:

Take on other tasks and responsibilities as assigned to support the team's overall goals.

Required Skills & Abilities:

Strong verbal and written communication skills. Excellent interpersonal skills with the ability to handle sensitive and confidential situations with professionalism, discretion, and diplomacy. Exceptional organizational skills with keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or related software. Familiarity with, or the ability to quickly learn, payroll systems, HRIS platforms, and related tools.

Education & Experience:

Education:

Associate's degree in a related field is required.

Experience:

Prior experience in an office/administrative role preferred, with HR experience being a plus.

Physical Requirements:

Ability to sit at a desk and work on a computer for extended periods. Must be able to occasionally lift and carry items up to 15 lbs. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.